Academic Affairs Administrator

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: Under the direction of the Associate Director, Academic Personnel, provide support to the Associate Provosts in the preparation of high-level documents and reports emanating from various academic affairs processes, including tenure-track recruitment and reappointments, Contract Academic Staff (CAS) appointments, and other activities related to the academic employment life cycle as required by the various governing bodies of the University. Provide support to the administrative team for the effective management of academic affairs activities from recruitment to retirement. Primary Responsibilities: Serve as resource person to Faculty and Departmental managers and supervisors, with respect to a variety of academic policies and procedures and the application of academic regulations. Complete a variety of electronic forms and documentation pertaining to academic human resources-related functions including recruitment, appointment, reappointment, retirements, terminations and various leave types. Administer the University-level recruitment activities for tenure-track hires, tenure-track reappointments and Contract Academic Staff appointments. Review and assess dossiers for accuracy and completeness. Administer recruitment activities for the University Tenure Recruitment Committee. Administer sabbatic leaves and sabbatic deferrals processes for approval. Maintain various electronic databases and files ensuring information is up-to-date and complete. Produce reports for the Provost and senior administration upon request. Other Qualifying Skills and/or Abilities Demonstrated experience with academic human resources-related activities including academic recruitment, academic promotions and tenure, academic authorized leaves, recruitment and selection. Demonstrated experience working with University policies and procedures, including academic policies and procedures. Proven experience providing advice and guidance to academic administrators and managers. Must be client-focused and service-oriented with a proven ability to deal with people at all levels. Proven ability to provide accurate information and demonstrate diplomacy with delicate situations. Ability to maintain composure under pressure. Proven ability to prioritize and meet deadlines. Demonstrated ability to take initiative. Strong organizational skills with the ability to manage competing priorities and deadlines. Must be teamwork-oriented. Demonstrated oral and written communication skills in both English and French. Demonstrated ability to work in a computerized environment using word-processing, databases, spreadsheets, and presentation software, Banner (HRIS), and Workday. As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4 . For a definition of our language proficiency levels, please click here . Minimum Education and Experience: DEC III 3 Years Related Experience / Annual Salary: (MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00 Job Profile: MPEX-HRM1G - Academic Affairs - Professional 1 (Excluded) Hours per Week: 33.75 (Full time) Supervisor: Director Academic Personnel Position End Date (If applicable): Deadline to Apply: 2026-08-27 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .