Company Description
Publicis Groupe is not just a company you work for; it’s a platform for you to take your talent to the world. If you want to help change the world, ideas alone are not enough. Real impact can only come from having meaningful access to a world of knowledge, people, and resources. At Publicis Groupe, you are connected to our global network, intelligence, tools, clients, brands and 90,000+ brilliant minds with expertise in data, technology, media, strategy, creativity, and business transformation, all literally at your fingertips.
Publicis Groupe is the second-largest communications group in the world. Founded in Paris in 1926, we are present in more than 100 countries as leaders in marketing, communication, and digital business transformation.
Overview
The Account Coordinator supports the account management team by managing project administration, financial operations, vendor coordination, billing processes, job management, and day-to-day account operations.
This role acts as the operational backbone of the account team, ensuring projects are correctly initiated, estimated, approved, tracked, billed, and closed while maintaining compliance with internal finance and procurement processes.
Responsibilities
Account Operations
- Support Account Directors and Account Managers with day-to-day account administration.
- Coordinate project setup and ensure all required project documentation is in place.
- Manage job opening requests and maintain project tracking systems.
- Support internal status reporting and operational governance processes.
Financial Management & Billing
- Coordinate monthly billing and invoicing processes.
- Manage client estimate preparation and approval workflows.
- Ensure client-approved estimates are properly documented and archived.
- Coordinate purchase order (PO) creation and tracking.
- Collect vendor invoices and submit billing requests to finance teams.
- Support invoice generation and client billing processes.
- Maintain billing trackers and project financial records.
- Assist with cost allocation, budget tracking, and financial reporting.
Vendor & Procurement Management
- Support vendor onboarding and registration processes.
- Coordinate procurement documentation and compliance requirements.
- Issue and track purchase orders.
- Manage vendor communications regarding estimates, invoices, and payments.
- Maintain vendor databases and documentation.
Project & Production Coordination
- Ensure projects follow established operational and financial processes.
Client & Stakeholder Coordination
- Serve as a key operational contact for internal teams, vendors and finance
- Ensure project documentation, approvals, and communications are accurately managed.
- Support account leadership with operational planning and process improvements.
Process & Governance
- Maintain billing and operational process documentation.
- Ensure compliance with agency procedures relating to project setup, estimation, purchasing, and invoicing.
- Support training and onboarding of team members on operational processes.
- Identify opportunities to improve efficiency, consistency, and scalability across account operations.
Qualifications
Required Experience
- 2-5 years of experience in Account Coordination, Project Coordination, Operations Coordination, Client Services, or Agency Administration.
- Experience working within an advertising, marketing, digital, media, production, or communications environment.
- Experience supporting project administration and financial processes.
- Strong organizational skills with excellent attention to detail.
- Ability to manage multiple projects and priorities simultaneously.
- Strong verbal and written communication skills.
- Demonstrates AI fluency, including the ability to leverage AI tools to enhance work quality and productivity, critically evaluate outputs, and apply ethical and responsible judgment in their use.
Preferred Experience
- Experience within an agency environment.
- Familiarity with project management, procurement, and finance workflows.
- Experience coordinating multiple stakeholders and vendors.
- Working knowledge of project budgeting and invoicing processes.
Additional Information
What Publicis Groupe can offer you
Be a Part Of The Publicis Groupe Family - One Of The World’s Most Progressive And Dynamic Modern Communications Businesses Enjoying All The Perks That Come With Our Network Offering
- A hybrid, flexible work style, with three days per week spent collaborating face-to-face with clients and colleagues.
- Extensive Learning & Development opportunities, including access to over 15,000 programs through our online platform, Marcel Classes.
- The Work Your World program offers flexibility to work from anywhere globally for up to six weeks per year.
- A culture of open feedback and continuous growth, supported by structured Career Conversations and a 360° Feedback framework.
- Access to a comprehensive rewards offering, Employee Assistance Program (EAP), and well-being support.
- Access to Marcel, our global AI platform, connecting employees with opportunities for collaboration and career development across our network.
- And many more benefits including a wide range of leave policies, employee communities and clubs.
Publicis Groupe believes that our people are our greatest asset. Our people are selected for their skill sets, ethics, and professional qualities, without any exclusion, preferential treatment, or discrimination. We are proud to be an equal opportunity employer and do not discriminate based on age, gender, gender identity, race, sexual orientation, nationality, religion, disability, or any other difference. We encourage applications from all qualified individuals and will provide appropriate assistance for candidates who may need other considerations or adjustments throughout the recruitment process upon request.