Accounting Assistant

Accounting Assistant – We are growing our team! Full-Time, Permanent 37.5 hours per week Living Wage based salary of $54,307 annually. Who We Are The Greater Vancouver Food Bank is a non-profit organization with a mission to provide healthy food to those in need. The GVFB provides support through direct distribution to those in Vancouver, Burnaby, New Westminster and the North Shore, as well as through 160+ agency partners both locally and provincially. Through this model, the GVFB envisions a British Columbia where everyone has access to healthy food through efficient distribution, innovation and partnerships. To learn more visit: www.foodbank.bc.ca The GVFB is a proud winner of BC's Top Employers 2026! The GVFB is a certified Living Wage Employer! This recognizes the GVFB’s commitment to paying fair wages, upholding good work standards for our employees, and contributing to poverty reduction and a higher standard of living in our community. What We Offer We believe in providing employees with flexibility, and the resources and tools to excel in their role. Employees will work alongside people who are passionate about food insecurity and community. We provide an inclusive office environment with excellent Skytrain accessibility and free parking on-site. This is a full-time, permanent position, with the opportunity to learn and grow. The successful candidate can expect a Living Wage based salary of $54,307 annually. Our competitive benefit plan includes extended healthcare and dental, and a Group Registered Retirement Savings Plan (RRSP) where employees are matched up to 7% of their contributions. Employees also receive three weeks paid vacation annually, as well as two paid personal days, and a paid birthday day off. Career and personal development are at the forefront of the GVFB’s culture. After three months of employment, employees have access to $1,600 towards professional development, $850 of which can be utilized towards wellness initiatives! Come and enjoy working in an inclusive, award-winning workplace! Position Overview The Accounting Assistant supports the day-to-day financial operations of the Greater Vancouver Food Bank (GVFB) under the direction of the Accounting Manager. This role is ideally suited to a motivated, detail-oriented individual with a strong foundation in accounts payable, data entry, and transactional accounting. The Accounting Assistant is a critical member of the Finance team, responsible for ensuring that all transactional activity is accurately recorded and processed on time. This is a hands-on role that requires precision, accountability, and a collaborative approach to supporting the Finance Department's operational and compliance objectives. Key Responsibilities Accurately process invoices, expense reports, and other accounts payable related transactions in Financial Edge NXT. Match invoices to purchase orders and ensure proper GL coding for all expenses. Reconcile vendor statements and resolve discrepancies in a timely manner. Prepare EFT, cheque, and bill payment batches for the Accounting Manager review; maintain the accounts payable aging and follow up on outstanding payments. Verify new vendor and banking details are received on a completed Direct Deposit Application Form with a void cheque for accounting manager review prior to processing first payment. Prepare deposit slips for all cash and cheques received. Maintain the cash vault in accordance with policy - undeposited cash must not exceed $10,000. Prepare petty cash reconciliation and gift card inventory reconciliation monthly for accounting manager review. Count and verify monetary contributions alongside a second staff member or designated volunteer in accordance with policy. Prepare monthly AR invoices for food preservation sales and report monthly sales. Process and reconcile receipts of accounts receivable cheques, EFTs, and other deposits. Enter daily bank transaction data accurately into Financial Edge NXT. Prepare daily bank balances. Support with AR data entry and reconciliation tasks as directed by the Accounting Manager. Process recurring journal entries for month-end close under the direction of the Accounting Manager. Assist with month-end and year-end closing activities and provide documentation support for annual audit files. Identify and flag data discrepancies to the Accounting Manager promptly. Ensure all transactions are processed in compliance with GVFB's Financial Controls Policy and internal procedures. Maintain complete and organized records for all transactions - both hard copy and electronic - in accordance with CRA record retention requirements. Adhere to GVFB's AI tool governance policy - no confidential, donor, or financial data to be entered into non-approved AI platforms. Complete other duties as assigned by the Accounting Manager. Personal Attributes and Core Skills Self-starter – takes full ownership of assigned responsibilities and delivers consistently with minimal supervision. Detail-oriented – enjoys reconciliations, identifying discrepancies, and ensuring accuracy in financial records. Process-oriented – embraces structured processes while continually looking for ways to streamline and improve workflows. Collaborative – works effectively within a small, high-accountability Finance team and across departments. Discreet – understands the importance of maintaining the confidentiality of financial, employee, and donor information. Qualifications and Experience Completion of an accounting diploma or degree, or a relevant combination of education and experience. 1–2 years of experience in accounts payable, data entry, or full-cycle accounting. Knowledge of Canadian accounting principles and practices. Experience in non-profit accounting is considered an asset, but not requirement. Experience with Blackbaud Financial Edge NXT and Raiser's Edge software is preferred but not required. Proficient in Microsoft Office Suite, particularly Word and Excel. Experience in a nonprofit or charitable organization is an asset. We are actively recruiting for this position and encourage you to apply now with your resume and cover letter if you are keen on this opportunity! A criminal record check for working with vulnerable sectors is required upon hiring. NOTE Due to the high volume of applications, only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. The Greater Vancouver Food Bank is an Equal Employment Opportunity employer. Applications will be treated in strict confidence.