Accounting Associate

Accounting Associate *CANDIDATES MUST BE LOCATED IN THE UNITED STATES** About SafelyYou SafelyYou’s passionate mission is to empower safer, more person-centered care across senior living through world-leading AI, industry-changing hardware, and remote expert clinicians, significantly improving outcomes for residents while increasing peace of mind for families and reducing costs for communities. Originating in 2015 as the doctoral research of CEO George Netscher—and inspired by his own family's experience with Alzheimer's disease—SafelyYou was spun out of UC Berkeley’s Artificial Intelligence Research Lab, one of the top five AI research groups in the world. And today, our company is solving critical challenges in senior living, from resident falls and ER visits to staffing concerns, length of stay, and NOI. All helping ensure that communities can focus on improved care for residents while still reaching their financial goals. SafelyYou is one of five most innovative fall technologies referenced in the Senate Falls Report (2019), a winner of the McKnight’s Tech Partner of the Year, and has been named to Fortune’s Impact 20 list, which recognizes companies making people’s lives better through innovation. Your Role at SafelyYou We are looking for an analytical and process-minded Accounting Associate to join our accounting team. The ideal candidate brings independent judgment to financial operations, exercises discretion in vendor and compliance matters, and thrives in a fast-paced startup environment. Reporting to the Senior Accounting Manager, this role owns key accounting functions and contributes directly to the integrity of our financial close process. Role Overview The Accounting Associate is a key participant in our day-to-day accounting operations with a high degree of autonomy. This is an exempt, salaried role suited to someone who can assess situations, apply policy with judgment, and escalate only what genuinely requires senior input. You will be a functional expert in our AP, reconciliation, and expense cycles — and a trusted voice in improving how those processes work. The expected salary range for this role is between $60,000 and $70,000. Key Responsibilities: Accounts Payable Manage the full AP cycle in Ramp with a high degree accuracy — including vendor onboarding decisions, bill review and approval routing, and payment timing judgments within established thresholds Evaluate vendor documentation (W9s, contracts, invoices) for completeness and compliance, resolving discrepancies with vendors directly without routine escalation Assess and determine appropriate account coding for complex or ambiguous transactions, applying accounting judgment to coding decisions across departments Identify and flag vendor billing irregularities, apply independent analysis to determine whether deviations require escalation or can be resolved at the associate level Corporate Card & Expense Management Exercise discretion in reviewing corporate card transactions and expense reports, making independent determinations on policy compliance and exception approvals within defined limits Interpret and apply IRS reimbursement rules and company travel and expense policy, educating employees on requirements and resolving ambiguous situations without routine management involvement Identify patterns of non-compliance or systemic issues in expense submissions and recommend policy or process improvements to the Senior Accounting Manager Month-End Close & Reconciliations Own monthly bank and credit card reconciliations for all accounts — identifying root causes of discrepancies, determining corrective action, and executing resolution. Contribute to month-end close deliverables by preparing journal entries, supporting schedules, and accruals within scope Maintain reconciliation documentation to audit-ready standards and proactively identify areas where controls could be strengthened Process & Compliance Exercise judgment in interpreting accounting policies and procedures, determining when situations fall within policy parameters versus when escalation to the Controller is warranted Audit preparation for assigned areas — organizing documentation and ensuring completeness without needing management to direct each step Identify opportunities to improve accounting workflows and bring forward recommendations with supporting rationale Cross-Functional Partnership Coordinate with the People Ops, Legal, and Finance teams on vendor and employee reimbursement matters, representing accounting requirements and resolving issues at the associate level The Ideal Candidate: Bachelor's degree in Accounting, Finance, or related field; Associate's degree with 3+ years of directly relevant experience considered 3+ years of progressive accounting experience, including demonstrated responsibility for independent judgment in AP, reconciliation, or close processes Strong command of accounting principles and the ability to apply them to novel or ambiguous situations — not just established workflows Experience determining the right course of action in policy gray areas, with a track record of sound independent decisions Proficiency in Ramp; strong working knowledge of Google Sheets/Excel Clear written and verbal communication — able to represent accounting positions to non-accounting stakeholders An expert level of attention to detail combined with a high degree of efficiency and accuracy What to Expect Fully remote collaboration Why Join Us? You Can Make a Difference! SafelyYou offers a competitive compensation package, including but not limited to: A mission-driven company culture Fully remote Competitive salary & benefits, including fully paid employee premiums for Medical, Dental, and Vision 401k Program Monthly Education, Well-being & WFH stipends Non-accrual PTO Growth Potential Company Retreats Medical & Family/Parental Leave At SafelyYou, we believe that a diverse, equitable, and inclusive workplace makes us a more relevant, competitive, and resilient company. We are committed to creating a diverse and inclusive workforce that celebrates diversity. We do not discriminate based on race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender identity or expression, veteran status, or any other legally protected status. We value all the perspectives our team members bring to the table, and that is why we don’t look for culture fit, but culture add. We want to hear from YOU! We encourage you to apply even if you do not fit 100% of the technical requirements. Department Finance Locations United States (Remote) Remote status Fully Remote About SafelyYou SafelyYou is working to ensure the highest-quality care for seniors in any care setting, anywhere in the world, driven by proven AI, unmatched clinical expertise, and an immeasurable passion for caregiving.