Accounting & Project Administration Coordinator
Remote | Colombia | Full-Time
About the Position
We are a U.S.-based architecture and design firm looking for a highly organized and detail-oriented Accounting & Project Administration Coordinator based in Colombia to support the financial and administrative management of our projects.
This is more than a traditional bookkeeping position. We are looking for someone who can help us understand the financial performance of the company and each individual project, while also managing invoicing, timesheets, proposals, and other project-related financial documentation.
The ideal candidate has a background in Accounting, Finance, Business Administration, or a related field, is highly proficient with Excel, and is comfortable working independently with a U.S.-based company.
Key Responsibilities
* Prepare and maintain company Profit & Loss (P&L) reports
* Track company revenue, expenses, accounts receivable, and project profitability
* Prepare and issue client invoices
* Track outstanding invoices and assist with accounts receivable / collections
* Review employee and consultant timesheets
* Track hours spent on each project against project budgets and fees
* Prepare reports showing budgeted hours vs. actual hours
* Identify projects approaching or exceeding their allocated hours or fees
* Assist management with financial forecasting and cash-flow visibility
* Assist with the preparation and formatting of client proposals and fee proposals
* Maintain organized records of contracts, proposals, invoices, payments, and project financial information
* Coordinate with project managers regarding project budgets, billing status, and staffing
* Help improve and implement internal accounting and project-tracking procedures
* Provide management with clear weekly and monthly financial summaries
Qualifications
* Degree or professional background in Accounting, Finance, Business Administration, or a related field
* Experience with bookkeeping, accounting, invoicing, or financial administration
* Strong knowledge of Profit & Loss statements and basic financial reporting
* Advanced or strong working knowledge of Microsoft Excel
* Experience with accounting software such as QuickBooks Online is highly preferred
* Extremely organized and detail-oriented
* Comfortable managing multiple projects and deadlines simultaneously
* Able to work independently and proactively identify discrepancies or issues
* Experience working with U.S. companies is a strong plus
* Experience with an architecture, engineering, construction, consulting, or professional-services company is highly desirable
ENGLISH REQUIREMENT
Professional English proficiency is REQUIRED.
The selected candidate will communicate regularly in English with company leadership, project managers, clients, consultants, and other team members in the United States.
Candidates must be comfortable:
* Speaking English during meetings and video calls
* Writing professional emails in English
* Preparing invoices and proposals in English
* Understanding contracts, scopes of work, and financial documentation written in English
Please do not apply if you are not comfortable communicating professionally in English.
What We Are Looking For
We are particularly interested in someone who does not simply enter accounting information, but who can help management answer questions such as:
Are our projects profitable?
How many hours have we spent compared with the hours budgeted?
Which projects are approaching their fee limit?
What invoices are outstanding?
What is our current monthly revenue versus expenses?
How is our cash flow looking over the next 30–60 days?
We want someone who can become a trusted financial and administrative resource for the company as we continue to grow.
To Apply
Please submit:
1. Your resume in English
2. Your expected monthly salary in Colombian pesos (COP)
3. Your level of spoken and written English
4. Your experience with QuickBooks, Excel, invoicing, P&L reporting, and timesheet/project tracking
5. A short 1–2 minute video introduction in English explaining your professional background and why you believe you would be a good fit for this position
Location: Colombia – Remote
Position: Full-Time
Working Environment: U.S.-based architecture and design firm