Accounts Payable Assistant

Accounts Payable Assistant HCML is a leading provider of injury rehabilitation and case management services to the legal, corporate and insurance markets. Plus we're Great Place to Work certified! Apply now! Job title: Accounts Payable Assistant Location: Ashchurch Business Centre, Ashvale, Alexandra Way, Tewkesbury GL20 8NB (Hybrid working available) Salary: £12.71-£14.25 per hour subject to experience Status: Starting ASAP on a fixed term contract Working Hours: Monday to Friday 9am to 5.30pm - 37.5 hours per week Please note that this advert may close early if a sufficient number of applications are received. We encourage you to apply as soon as possible. Interviews will take place in early August, and an immediate start is desirable. HCML is the UK’s leading provider of rehabilitation, case management, occupational health, and workplace wellbeing services. We’re proud to be recognised as a 2025 UK’s Best Workplace for Wellbeing, reflecting our commitment to supporting the growth, development, and wellbeing of our people. We are seeking an organised and detail-oriented Accounts Payable Assistant to join our Finance team in Tewkesbury. This role is responsible for supporting the efficient operation of the accounts payable function by accurately processing supplier invoices, employee expenses and payment-related transactions, ensuring compliance with company policies and financial controls. The successful candidate will work closely with suppliers and internal stakeholders to resolve queries, maintain accurate financial records, support month-end processes and contribute to the continuous improvement of accounts payable procedures. This is an excellent opportunity for someone with strong numerical skills, attention to detail and a proactive approach who is looking to develop a career within finance. Purpose of Role: To support the efficient running of the Accounts Payable function by accurately processing supplier invoices, expenses and payment-related transactions, ensuring compliance with company procedures and maintaining strong relationships with suppliers and internal stakeholders. Key Responsibilities: Process supplier invoices accurately and efficiently using Payhawk and OCR technology. Validate invoice details against purchase orders, approvals, and company policies. Ensure invoices are coded correctly and allocated to the appropriate cost centres and nominal accounts. Resolve invoice discrepancies by liaising with suppliers and internal stakeholders. Monitor and manage the accounts payable inbox, responding to queries in a professional and timely manner. Assist with the processing and verification of employee expenses and mileage claims. Maintain accurate supplier records and update account information as required. Support the timely payment of suppliers in accordance with agreed payment terms. Reconcile supplier statements and investigate outstanding items. Assist with month-end accounts payable activities, ensuring all invoices are recorded within reporting deadlines. Prepare supporting documentation for audits and finance reviews when required. Maintain accurate electronic filing and document management records. Support continuous improvement of accounts payable processes and procedures. Provide general finance administration support to the wider Finance team. Ensure compliance with company financial controls, policies, and procedures. Build and maintain positive working relationships with suppliers and internal departments. Person Specification: Experience Previous experience in a finance, administration, or data processing role would be beneficial; however, full training will be provided. Experience using Payhawk or similar invoice processing/OCR software. (Desirable) Skills & Knowledge Understanding of invoice processing and business expenses, including employee expense and mileage claims. Good numerical accuracy and attention to detail. Previous experience processing supplier invoices. (Desirable) Knowledge of accounts payable processes and procedures (Desirable) Attributes Strong attention to detail and accuracy. Ability to work effectively to deadlines and manage competing priorities. Well-organised with the ability to manage own workload independently. Positive, proactive, and team-oriented approach Qualifications and Training A Levels including Maths and English. Intermediate Excel skills would be advantageous but are not essential. (Desirable) Studying towards, or interested in pursuing, a finance qualification (e.g. AAT). (Desirable) Equal Opportunities Statement: HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Department Finance Role Accounts Assistant Locations Tewkesbury Office Remote status Hybrid About Health & Care Management LTD (HCML) HCML supports lasting health and wellbeing — helping individuals feel better supported, healthier and more resilient over time. We also help organisations build productive, resilient workforces by making healthcare clearer, more connected and easier to manage.