Accounts Payable Clerk

Description Who is SHAPE? SHAPE is a strategic network of companies, including Flow International, KMT Waterjet, H20 Jet, AquaDyne, Advanced Pressure Systems (APS), Aquarese, TOPS Waterjet, and Shape Process Automation. Together, we offer a wide range of manufacturing process solutions to clients worldwide. SHAPE's core technology is based on high-pressure waterjet cutting, cleaning, and surface preparation. Our collaborative efforts focus on developing intellectual property that drives innovation and sets new standards in service excellence. We uphold values of integrity, professionalism, and inclusiveness to meet the demands of rapidly changing industries. As tomorrow's customers seek more innovative solutions, we continue to push the boundaries of technology and digital tools to address manufacturing challenges at the pace required by the markets we serve. What it's Like to Work Here. We are a team of tech enthusiasts committed to constantly raising industry standards. Our environment is fast-paced and customer-oriented, guided by principles, performance, and a genuine passion for results in our daily work. We are friendly, respectful, and driven to achieve excellence in everything we do. SUMMARY KMT Waterjet, Inc. is seeking a dependable and detail-oriented Accounts Payable Clerk to join our Finance team. This role is ideal for someone who thrives in a structured, high-volume environment and takes pride in performing accurate, consistent work. The Accounts Payable Clerk will be responsible for daily invoice processing and supporting the full AP cycle, with a strong focus on accuracy, organization, and accountability. Success in this role requires the ability to maintain focus on repetitive tasks, follow established processes, and respond constructively to feedback in a fast-paced setting. You will work closely with the Accounts Payable Lead and internal departments to ensure timely and accurate processing of transactions, while supporting operational excellence across the organization. ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following: Efficient Invoice Management: Process a large volume of invoices daily with a strong emphasis on accuracy, consistency, and timeliness Sort, organize, and distribute incoming invoices (mail and email) efficiently Classify and prepare invoices for vouchering across categories (PO inventory, non-inventory, expenses, capital) Detailed Review & Matching: Perform thorough 2-way and 3-way matching of invoices to purchase orders and receipts Identify discrepancies and follow through to resolution with persistence and attention to detail Maintain clear and well-organized documentation to support audit-ready records Cross-Functional Coordination: Work closely with Purchasing and Receiving to resolve invoice and receipt discrepancies Communicate professionally and efficiently with vendors and internal stakeholders Ask questions and escalate issues appropriately when needed Process Discipline & Accountability: Strictly follow established AP procedures, internal controls, and approval workflows Remain focused and productive while performing repetitive, process-driven tasks Receive and apply feedback constructively to improve accuracy and efficiency Additional Accounting Support: Assist with coding and processing non-PO invoices in accordance with company policies Flag and route invoices related to prepaids, fixed assets, and other special categories Support month-end close activities, including account analysis and reporting Maintain organized records through scanning, filing, and document retention What success in this role may look like: Accurately processes invoices in accordance with established procedures and quality expectations Reliably completes assigned responsibilities and meets established deadlines Applies a professional, solution-oriented approach when addressing issues Performs effectively in a structured, process-driven environment Collaborates effectively with internal teams and stakeholders REQUIRED KNOWLEDGE, SKILLS, ABILITIES : Strong attention to detail and commitment to accuracy Ability to manage repetitive tasks while maintaining focus and quality Effective time management and the ability to meet deadlines in a high-volume environment Professional communication skills and the ability to work with various personalities Problem-solving mindset with persistence in resolving discrepancies Proficiency in Microsoft Excel and general computer skills ERP system experience preferred EDUCATION and EXPERIENCE : Associate degree in Accounting, Finance, or related field preferred. Minimum of 1-2 years of relevant experience in accounts payable or related finance/accounting roles. Proficiency in accounts payable processes, including invoice processing, vendor management, and reconciliation. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to work in an office environment, including prolonged periods of sitting and computer use. The role may require occasional standing, walking, and reaching. The employee may occasionally lift and/or move items such as files, boxes, or office supplies up to 15–25 pounds. Qualifications Skills Behaviors : Motivations : Education Preferred Associates or better in Accounting or related field.