Accounts Payable Coordinator

Green Rock Strategies, LLC is seeking a detail-oriented and experienced Accounts Payable Coordinator to join our accounts payable department in Charleston, SC . The successful candidate will be responsible for the day-to-day processing of vendor invoices, vendor maintenance, payment support, and general Accounts Payable administration. This position ensures invoices are accurately processed, vendor records remain current, and payment deadlines are met while supporting the overall efficiency of the Accounts Payable function. The Accounts Payable Coordinator works closely with the Principal Accounts Payable Specialist and escalates complex issues as appropriate. ________________________________________ Essential Duties and Responsibilities: Invoice Processing • Process vendor invoices through Yooz. • Review invoices for completeness and accuracy. • Verify invoice coding and supporting documentation. • Export approved invoices into Sage. • Research invoice processing errors and resolve issues before escalating to the Principal Accounts Payable Specialist. • Process General & Administrative invoices. • Process Waste Management, Republic Services, GFL, Amplify, and other recurring vendor invoices under the guidance of the Principal Accounts Payable Specialist. Vendor Maintenance • Establish new vendor records within company systems. • Maintain vendor master data, including payment methods, remit-to addresses, and contact information. • Maintain current W-9s and Certificates of Insurance (COIs) that meet company requirements. • Monitor vendor documentation for completeness and compliance. • Escalate vendor exceptions or compliance issues to the Principal Accounts Payable Specialist. Accounts Payable Communications • Monitor the Accounts Payable email inbox. • Respond to vendor inquiries regarding invoices and payment status. • Research payment inquiries and invoice requests. • Direct vendors to proper invoice submission procedures. • Respond to internal requests from Accounting, Operations, Sales, and other departments. • Provide courteous and timely customer service internally and externally. Mail & Document Processing • Process incoming Accounts Payable mail. • Scan invoices, manifests, and supporting documentation. • Prepare paper invoices for electronic processing. Weekly Payment Support • Ensure invoices are entered and approved prior to the weekly payment cycle. • Print checks and obtain required payment signatures. • Process EFT payments. • Process vendor portal payments. • Process approved credit card payments. • Mail vendor payments in accordance with company procedures. Administrative Support • Download invoices from vendor portals, including but not limited to Waste Management, Republic Services, GFL, Amplify, and other vendor platforms, and submit them for processing. • Process employee expense reports. • Assist with vendor statement reconciliations. • Support annual workers compensation audit, 1099’s, special projects and other duties as assigned. Qualifications • Associate's degree in Accounting, Business Administration, or related field preferred. • Two or more years of Accounts Payable or accounting support experience preferred. • Experience with Sage, Yooz, or similar accounting software preferred. • Strong attention to detail and organizational skills. • Excellent customer service and communication skills. • Ability to manage multiple priorities in a fast-paced environment. • Proficiency in Microsoft Office, particularly Excel. What We Offer: Competitive salary and benefits package. A dynamic and supportive work environment. EEO Statement Green Rock Strategies, LLC is an Equal Opportunity Employer and does not discriminate on the basis of color, religion, national origin, age, genetics, disability, pregnancy, veteran status, or other legally protected status in employment opportunities and benefits.