Accounts Payable Specialist

Accounts Payable Specialist We usually respond within three days At Stayforlong, travel is more than a transaction; it's a journey of extraordinary moments. Born in Barcelona in 2015, we set out to disrupt an industry dominated by massive corporations. We believe in the power of prolonged stays and reward our travelers with progressively better rates the longer they stay, encouraging them to truly immerse themselves in local cultures. 🫰 Our Culture of Belonging We are a team of 119 people thriving in a dynamic, collaborative environment where everyone's ideas are equally valued. Inclusive by Design We believe in equal opportunities for everyone, both in the workplace and beyond. Diversity & Equity We foster a respectful environment where all people are valued regardless of race, religion, gender identity, sexual orientation, disability, or background. Work-life Balance We are deeply committed to work-life balance and a supportive work atmosphere. 💰 The Mission: Protecting Financial Excellence You will join our Finance & Operations team—a strategic group of financial professionals and operations experts devoted to safeguarding Stayforlong's financial integrity. Job purpose Own the end-to-end Accounts Payable operations across our international supplier network, ensuring supplier invoices, statements, and financial documentation are received, verified, reconciled, and processed accurately and on time. You'll also take ownership of supplier disputes and chargeback management, ensuring issues are resolved efficiently while minimising financial losses and protecting operational performance. As Stayforlong grows, you'll play an active role in improving our Accounts Payable operations. You'll identify opportunities to simplify processes, support automation initiatives and contribute ideas that help the team work more efficiently as transaction volumes continue to increase. Your mission is to help protect Stayforlong's financial health by ensuring accurate supplier accounting, maintaining strong relationships with our partners and continuously improving the efficiency of our Accounts Payable operations. 📈 Your Impact Accounts Payable Excellence Own the end-to-end supplier invoicing lifecycle, ensuring invoices, statements, and supporting documentation are received, validated, reconciled, and processed accurately. Maintain strong financial controls while ensuring supplier balances remain accurate and operational deadlines are consistently met. Scalability & Automation Continuously identify opportunities to simplify processes, reduce manual work and support automation initiatives that improve the efficiency of Accounts Payable operations. Financial Protection & Cost Control Monitor and prevent financial leakages across all operations, keeping chargeback costs and dispute rates tightly aligned with Business Plan targets. You own the numbers and the results. Provider Alignment & Reconciliation Conduct daily statement of account cycles with precision, communicating directly with international providers to ensure ledger balances align, reconcile supplier accounts, validate financial documentation, and support their accounting declarations. Continuous Improvement Identify recurring issues across supplier invoices, disputes and reconciliations, proposing practical improvements that prevent problems from happening again. Process Excellence, Scalability & Innovation Continuously improve Accounts Payable and dispute management processes by eliminating manual work, increasing automation, improving data quality, and designing scalable workflows capable of supporting the company's rapid growth. You don't just execute—you transform. Cross-Functional Orchestration Coordinate seamlessly with Finance, Payments & Fraud, Product/IT, Supply, and Customer Experience teams to address root causes of recurring disputes, improve operational processes, and implement permanent solutions. Speed & Transparency Identify, correct, and execute action on financial issues with urgency. Communicate early and often using our "Bad news first" principle—radical transparency is non-negotiable. Practices Daily operational cycles, supplier invoice validation, account reconciliations, weekly metrics reviews, monthly performance evaluations against Business Plan targets, and continuous process optimization. 👤 Who You Are We're looking for someone who enjoys bringing structure to complex operational processes, takes ownership of their work and is motivated by solving problems while building strong relationships with suppliers and internal teams. Experienced Accounts Payable Professional 2–3+ years of experience in Accounts Payable, supplier accounting, financial operations, account reconciliation, or dispute management within travel, hospitality, marketplaces, or other high-volume transactional environments. Analytical Mindset You're comfortable working with data, analysing reconciliations and identifying trends that help improve operational performance. Advanced Excel skills are essential. Provider Relationship Management Proven ability to communicate clearly and collaborate with international partners, building trust-based relationships across borders and cultures. Process Improvement Mindset Passionate about simplifying operations through automation and continuous improvement. You naturally identify inefficiencies, challenge manual processes, and build scalable solutions that support business growth. Ownership & Accountability You're comfortable managing your own priorities and taking ownership of your work while collaborating closely with the rest of the team. Solution-Oriented Thinker You propose and implement permanent solutions, not temporary patches. Repetitive problems demand permanent fixes. Communication Excellence Clear, direct, and highly structured communication. You explain complex financial data to any audience—internal teams, international suppliers, and leadership. Organisation & Prioritisation You're organised, able to prioritise effectively and comfortable managing multiple tasks in a fast-paced environment. Language Skills Fluent in English and Spanish (other languages are a plus). ⭐ Nice to Have Experience working with hotel suppliers, bedbanks, or OTA environments. Knowledge of Accounts Payable, supplier reconciliation, invoice management, or dispute workflows. Exposure to financial optimization or analysis. Understanding of XML communications or technical integrations. Previous experience managing relationships with international financial partners or cross-border operations. Experience working in high-growth, fast-scaling environments. 🎁 What We Offer True Flexibility A full-time permanent contract with a flexible schedule for real. Hybrid-Flexible This role is open to candidates based in or around Barcelona. You will enjoy remote work flexibility, with the requirement to attend our Barcelona office once per week. Work from Anywhere You can work for up to 30 days per year from anywhere, allowing you to experience the "long stay" lifestyle yourself. Barcelona Hub Access to our city-center office if you prefer face-to-face connection. Competitive Compensation Competitive remuneration + flexible benefits package via Cobee (health insurance, restaurant/transport cards, kindergarten checks, and training). Annual Budget Investment in your professional development and training. Travel Rewards Special Stayforlong discounts to help you enjoy your own long-stay discoveries. Growth Trajectory Opportunity to shape and scale Stayforlong's Finance Operations function, driving automation, operational excellence, and financial risk mitigation while building processes capable of supporting the company's next stage of growth. 🚀 Ready to protect Stayforlong's financial future while working with full autonomy and impact? Let's connect! Department Finance Role Operations Specialist Locations Barcelona Remote status Hybrid