Accounts Payable Supervisor

Accounts Payable Supervisor--Ensemble Performing Arts Remote · Full-Time · Salary Range: $65,000 - $70,000 About the Role We are seeking an experienced and detail-oriented Accounts Payable Supervisor to lead the day-to-day operations of our Accounts Payable function across all Ensemble Performing Arts entities. In this role, you will supervise and develop AP team members, ensure invoices and payments are processed accurately and on time, and serve as the primary point of escalation for vendor and payment issues. This position is ideal for someone who thrives in a fast-paced, high-accountability environment, enjoys coaching a team, and takes pride in strengthening AP processes, controls, and reporting as the organization scales. This is a full-time, fully remote position, offering the opportunity to contribute to a dynamic and expanding organization in the performing arts industry. What You’ll Do Team Supervision & Workflow Management Supervise, train, and mentor Accounts Payable Associates, providing day-to-day guidance and performance feedback Assign and prioritize daily invoice entry, payment, and reconciliation workloads across the AP team Monitor team performance against turnaround-time and accuracy expectations; coach to close gaps Serve as backup coverage for AP team members during absences or peak volume periods Invoice Processing & Disbursements Oversee timely and accurate entry of invoices into NetSuite across all business units Review and approve invoice coding and payment batches prior to release Ensure designated bank account data is matched timely and accurately in NetSuite Identify and resolve payment discrepancies and exceptions; escalate complex issues to the Senior Disbursement Manager Own the AP email queue, ensuring vendor inquiries and internal requests are triaged and resolved promptly Vendor Management Respond to and resolve escalated vendor inquiries related to payment status, discrepancies, and account setup Maintain accurate vendor master records, including W-9 collection in support of year-end 1099 filings Partner with internal stakeholders to resolve missing information or approval delays holding up payment RAMP Corporate Card & Employee Reimbursements Oversee the day-to-day RAMP credit card process, ensuring receipts are submitted and coded properly Partner with employees and managers to resolve discrepancies or missing documentation Support policy enforcement and flag recurring compliance issues to the Senior Disbursement Manager Process Improvement & Reporting Identify opportunities to streamline AP workflows, reduce manual touchpoints, and improve turnaround times Support preparation of AP-related journal entries and month-end close activities in NetSuite Prepare AP status reports and metrics for the Senior Disbursement Manager and finance leadership Help maintain documentation of AP procedures and internal controls; support audit-readiness efforts What We’re Looking For 3–5 years of Accounts Payable experience, including at least 1 year in a lead, senior, or supervisory capacity Proven ability to manage, coach, and develop a team in a high-volume, deadline-driven environment Strong working knowledge of ERP systems (NetSuite preferred) and expense management tools (e.g., Ramp) Solid understanding of AP controls, including vendor master maintenance, 1099 compliance, and payment approval workflows Strong Excel skills (data validation, filtering, pivot tables, reconciliation support) Excellent attention to detail, organizational skills, and ability to manage competing priorities Clear, professional communication skills for vendor-facing and cross-departmental interactions Benefits & Perks We offer a comprehensive and competitive benefits package, including: Medical, Dental, and Vision insurance Life and AD&D coverage Supplementary/Voluntary benefit plans Paid Time Off (PTO) 401(k) with employer match Join a supportive, mission-driven arts organization with significant opportunity for professional growth as Ensemble scales. About Ensemble Performing Arts Ensemble Performing Arts, a three-time Inc. 5000 award winner, is an owner and operator of performing arts schools and businesses, powered by passionate educators and supported by a team committed to preserving what makes each business special. Our mission is to empower artists by safeguarding the businesses that love them♡. Our values include: Stewardship: We support local arts communities by making it easy for educators to focus on teaching Growth: We invest in our team and partners to build a brighter future in arts education Stagehands: We work behind the scenes so teachers and students can shine on stage To learn more about Ensemble, visit ensembleschools.com. Ensemble Performing Arts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability status, or genetic information. Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with applicable law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.