Accounts Receivable Specialist

SUMMARY

We are looking for a mission-driven, self-motivated, and detail-oriented Accounts Receivable Specialist to join our accounting team. An Accounts Receivable Specialist is responsible for the essential customer-facing functions of our accounting cycle.

PERFORMANCE OBJECTIVES

• Preparing and sending invoices/G-702/G-703 forms to the Customer.
• Ensure invoices are prepared, sent, and payments are collected on time.
• Reduce outstanding receivables.
• Perform monthly reconciliation of accounts receivable, revenue, and customer prepayments.
• Reconcile data in QuickBooks and internal ERP systems.
• Compliance with Legal Requirements:
• Stay updated on state lien legislation.
• Ensure timely preparation of lien waivers.
• Verify tax exemption certificates.
• Prepare accurate weekly AR projections.
• Prepare regular reports for financial planning.
• Address and resolve customer account inquiries efficiently.
• Maintain high levels of customer satisfaction.
• Assist with annual audits by preparing A/R confirmation letters.
• Recommend improvements to AR system and processes for efficiency.
• Maintain excellent communication with internal teams and external customers.
• Work both independently and collaboratively to meet department goals.
• Collect outstanding receivables and post payments.
• Prepare weekly AR projections.
• Review and verify tax exemption certificates.
• Fill out pre-qualification forms.
• Prepare Schedule of Values (SOVs).
• Update Certificates of Insurance (COIs) with the Insurance Company for new projects.
• Prepare lien waivers and research state lien legislation for compliance.
• Perform monthly reconciliation of AR to the general ledger and review aging.
• Reconcile AR, revenue, and customer prepayments in QuickBooks and internal ERP systems.
• Address customer account inquiries, resolve issues, and recommend AR system improvements.
• Assist with annual audits and prepare A/R confirmation letters.
• Monitor Allowance for Bad Debt accounts and recommend write-offs.

KEY COMPETENCIES

• Bachelor’s degree in Accounting or equivalent accounting courses.
• Understanding of accrual accounting (preferred).
• Proficiency MS Office (including intermediate Excel skills).
• At least 2 years of experience in Accounts Receivable (preferred).
• High degree of accuracy and attention to detail.
• Excellent written and verbal communication skills in English.
• Experience in construction accounting (preferred).
• Eagerness to learn, adapt, and seek improvement opportunities.

WHAT WE OFFER

• Working hours from 8 am to 5 pm EST.
• Remote work opportunity.
• Competitive gross salary within the range of $1500 - $2000 per month.
• In-depth 30-days training plan.
• Ongoing training and development.
• Dynamic work culture.