Administration Assistant, SAVI Transport

Just imagine your future with us… At Aurecon we see the future through a very different lens. Do you? Innovation, eminence and digital are at the heart of everything we do. Are you excited about the future? Are you driven by the opportunity to work on some of the most challenging and complex projects around the world and to learn from the best? We are. Diversity is at the core of everything we do. We work together to create a culture based on respect, trust and inclusiveness. Our differences are what fuel our creativity. What will you do? The Administrative Assistant (Administrator) role will provide primary support to SAVI Water, Environment and Land team, ensuring smooth day-to-day operations by handling administrative tasks, coordinating office activities, and assisting teams with operational needs. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic environment. We know the work we do is vital in assisting Aurecon's business globally. Here are the key things you will do to ‘bring ideas to life’. Partner closely with the Executive Assistant to deliver seamless administrative and operational support across the team. Support the winning work process by coordinating bid documentation, submissions, meetings, and related administrative activities. Prepare, maintain, and manage documentation, reporting, records, and data entry to support business operations and compliance requirements. Provide proactive administrative support to Practice Leaders, coordinating priorities, calendars, meetings, and key stakeholder engagements to ensure efficient day-to-day operations. Manage Rail Industry Worker (RIW) administration, including subscriptions, card setup, training coordination for site access, and guidance and administration of RIW job role applications. Coordinate expense management activities for designated leaders, ensuring timely processing, reconciliation, and follow-up of financial requirements. Develop, format, and enhance executive-level presentations, reports, and business documents, ensuring accuracy, consistency, and a high standard of professional communication. Plan and coordinate team events, including meeting invitations, logistics, venue and room bookings, catering arrangements, and event administration. You will also need the following capabilities: Qualifications (Required) 3-5 years of relevant experience as Administrative Assistant Proven experience as administrative assistant working in a fast paced environment Bachelor’s degree in business Administration, Management, or a related field (preferred) Previous experience in an administrative role is an advantage. Excellent in MS Office (Word, Excel, PowerPoint) and other productivity tools; Power BI is an advantage Strong communication and organizational skills. Ability to work independently and handle multiple tasks efficiently. At Aurecon, we know every career adventure is unique. That’s why our benefits are designed to support you and your family - at every stage. Flexibility - balance what matters most to you Wellbeing - we priorities your health Recognition - your impact matters Family - support for modern families and carers Community - give back through volunteering days Career development - learn, lead and shape your career Our Aurecon Attributes describe the types of people we bring together for clients. We don’t expect you to have all eight of the attributes, but one that is unique to you. Finally, we value that each of our team members brings something different to Aurecon. We look for people who have had a broad range of experiences throughout their career and can demonstrate how they have worked as part of a team to bring ideas to life. Does that sound like you? About us We’ve re-imagined engineering. Aurecon is an engineering and infrastructure advisory company, but not as you know it! For a start, our clients’ ideas drive what we do. Drawing on our deep pool of expertise, we co-create innovative solutions with our clients to some of the world’s most complex challenges. And through a range of unique creative processes and skills, we work to re-imagine, shape and design a better future. We listen deeply and intently, which helps us see opportunities, possibilities and potential that others can’t. Think engineering. Think again. Want to know more? You can learn more about what it’s like to work at Aurecon by visiting the careers section of our website. If you are intrigued or excited by what you have read, then we want to hear from you. Apply now!