Administration Officer

Administration Officer – Sydney CBD Location: Sydney, NSW Company: BGIS – Payroll Department Employment Type: Full-Time, Permanent, Hybrid (3 Days Office / 2 Days WFH) 🌿 We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across a wide range of industries. We pride ourselves on maintaining high standards of safety, efficiency and operational excellence. Purpose of the Role BGIS is seeking a motivated Administration Officer to join our Payroll Department at our Sydney World Square office. Reporting to the Group Payroll Manager, you'll play an important role in supporting the smooth day-to-day administration behind our payroll function. You'll help coordinate documentation, maintain accurate records, respond to employee enquiries and ensure key information is prepared on time to support critical payroll deadlines. This role is perfect for someone who is organised, enjoys working independently, has a strong eye for detail, and is eager to learn. Previous payroll or finance experience isn't essential – we're looking for someone with the right attitude, excellent time management skills and a genuine desire to build their career. Key Responsibilities Provide day-to-day administrative support to the Payroll team. Coordinate new starter documentation, onboarding paperwork and system access. Manage shared inboxes, respond to employee enquiries and assist with payroll-related administration. Maintain accurate records, data entry and HRMS information. Process purchase orders, invoices and other administrative transactions. Assist with preparing reports and collating information required for payroll processing. Maintain electronic and paper filing systems to ensure information is accurate and accessible. Build positive working relationships with internal stakeholders while delivering responsive customer service. Education, Experience & Skills Essential High school certificate or equivalent. Strong administration and organisational skills. Excellent time management with the ability to prioritise work and meet deadlines. High attention to detail and accuracy. Confident using Microsoft Outlook, Word and Excel. Excellent written and verbal communication skills. Ability to work autonomously while contributing positively to a close-knit team. A positive attitude, willingness to learn and strong work ethic. Desirable Previous administration experience in an office environment. Exposure to payroll, finance or HR administration. Experience working with HR or payroll systems. Workplace Flexibility This permanent full-time role is based at our modern Sydney World Square office, conveniently located close to public transport. BGIS offers a hybrid working arrangement of 3 days in the office and 2 days working from home , providing flexibility while supporting collaboration and learning within the team. Why Join BGIS? Key Benefits Include: ✔ Spot recognition vouchers and $2,000 employee referral bonus. ✔ Access to Flare for discounts across retailers, energy, utilities and much more. ✔ Fitness Passport for you and your family, plus wellbeing initiatives and annual flu vaccination vouchers. ✔ AFR Best Places to Work 2024 & 2025. ✔ Winner of the Inspiring Workplaces Award 2025. ✔ Endorsed by WORK180 as an Employer of Choice for Women. ✔ Career development through internal mobility, secondments and leadership programs. ✔ Two paid volunteer days annually and community giving initiatives. ✔ Supportive, collaborative team culture where you'll be encouraged to learn and grow. How to Apply If you're an organised, reliable and motivated administrator looking to start or grow your career with a supportive team, we'd love to hear from you. Whether you're an experienced administrator or an early-career professional with the right attitude and willingness to learn, we encourage you to apply. BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds. Eligibility To be successful in this role, applicants must have full working rights in Australia. Apply Now Join a workplace that values collaboration, continuous learning, diversity and innovation. Explore more opportunities at apac.bgis.com