Administrative Analyst/Specialist Exempt II

Position Summary San Diego State University is looking for a collaborative and analytical Administrative Analyst/Specialist to support project and portfolio coordination efforts within the Information Technology Division. In this role, you’ll help coordinate division-wide initiatives, support operational and financial processes, and contribute to the planning, tracking, and continuous improvement of projects that support the university’s technology services and infrastructure. Key Responsibilities: Project & Portfolio Coordination Coordinate cross-departmental IT projects, including tracking timelines, deliverables, dependencies, and progress updates. Support communication and collaboration across multiple IT functional areas to ensure alignment and project visibility. Monitor project activities, identify risks or issues, and support escalation and resolution processes. Maintain project tracking tools, documentation, and portfolio reporting resources. Reporting, Process Improvement & Documentation Compile and analyze project and operational data to support reporting and decision-making. Develop recurring reports, summaries, and dashboards for divisional leadership. Create and maintain standardized templates, procedures, and documentation repositories. Identify opportunities to improve business processes, workflows, and operational efficiency. Budget, Procurement & Operational Support Support purchasing and procurement activities, including purchase orders, invoices, reconciliations, and vendor coordination. Assist with budget tracking, expense transfers, financial transactions, and operational reporting. Provide administrative and operational support for assigned IT Division initiatives and activities. Support onboarding coordination, scheduling, and general administrative functions within IT Finance & Administration. Collaboration & Communication Serve as a resource for divisional policies, procedures, and operational processes. Work collaboratively with cross-functional teams and campus stakeholders to support project and operational goals. Contribute to division-wide coordination efforts that improve consistency, visibility, and alignment across IT initiatives. Why Join Us? Support impactful technology initiatives – Contribute to projects and operations that support teaching, learning, and campus-wide technology services. Collaborative environment – Work across diverse IT teams and functional areas in a dynamic, solutions-focused division. Professional growth opportunities – Build experience in project coordination, operational analysis, financial processes, and higher education administration. Meaningful work with broad impact – Help improve processes, coordination, and visibility for initiatives that support the SDSU community. As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU . Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting up to 3 days per week, with onsite work in San Diego. Department Summary A unit of the Information Technology Division (ITD), the mission of Information Technology Finance & Administration (ITFA) is to support the IT Division’s mission by managing a wide array of operations supporting all business functions. ITFA manages all IT finances, software renewals, resources, hospitality, and provides administrative support to all leadership, staff, and student workers. In addition, ITFA provides direct support to the Chief Information Officer (CIO) and supports division-wide coordination of business operations. As the division evolves, ITFA also supports project and portfolio coordination activities to improve visibility, consistency, and alignment of project work across the IT Division. For more information regarding the Information Technology Division, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Demonstrated ability to coordinate and support cross-functional projects in a complex organizational environment, including tracking timelines, deliverables, and dependencies across multiple teams. Strong analytical, organizational, and problem-solving skills, with the ability to collect, interpret, and synthesize information from multiple sources to support project tracking, reporting, and decision-making. Ability to organize and manage multiple priorities in a dynamic environment while maintaining accuracy, attention to detail, and meeting established deadlines. Ability to develop, document, and improve business processes and standard operating procedures, including identifying inefficiencies and recommending practical solutions. Strong written and verbal communication skills, with the ability to effectively present information to technical and non-technical audiences. Demonstrated ability to build and maintain effective working relationships and facilitate collaboration among diverse stakeholders and organizational units. Working knowledge of project coordination and administrative support practices, including project tracking, reporting, documentation, and records management. Experience using enterprise systems and software applications such as Microsoft Office Suite and other tracking, reporting, or operational tools to support project and administrative activities. Preferred Qualifications: Experience supporting or coordinating projects, initiatives, or cross-functional teams within a higher education, public sector, or similarly complex organization. Experience developing or maintaining process documentation, workflows, or standard operating procedures. Experience using enterprise systems or project tracking platforms such as Oracle, ServiceNow, Adaptive, or similar systems. Bachelor’s degree from an accredited university in business, finance, public administration, or a related field. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation : Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department’s budget and equity guidelines. Initial step placement is not expected to exceed Step 1 ($5,797). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $5,797 - $8,445 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes : Generous Time Off : 15 paid holidays, vacation, and sick leave. Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage : Medical, dental, and vision options at low or no cost. Education Support : CSU tuition fee waiver for employees and eligible dependents. Optional Offerings : FlexCash, life and disability insurance, legal and pet plans. Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview . SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by July 9, 2026, to ensure full consideration. . Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at [email protected] .