Seeking an Administrative Assistant for a part-time (normally 10am-2pm but could vary up to 5 hours a day), remote/WFH, PST working hours contract supporting our global SaaS client.
- Location: Remote, PST time zone
- Part time: 10-2pm PT, Mon-Fri Some weeks could be up to 5 hours a day, flexibility needed.
- W2 Pay Rate: $39.37hr
- Employment Status: US Citizen or green card holder only
- Minimum Education Required: High School
- Interview Process:One 30 min - Interview with Hiring Manager (Jully). If pass, then two 30-min interview with a Director and Manager.
Top 3 experience “must haves”:
1. Budget or Expense tracking
2. Meeting Calendaring, decks and prep
3. Slack/Outlook/Team/ Sharepoint fluent
Position Overview
We're seeking a highly organized and dependable Operations Contractor / Administrative Assistant to provide day-to-day operational and administrative support to the Technology Excellence team. This role focuses on coordinating meetings, maintaining team processes, supporting events, and helping keep projects organized so the team can operate efficiently. The ideal candidate is detail-oriented, proactive, comfortable working with multiple stakeholders, and enjoys creating structure in a fast-paced environment.
Responsibilities
• Coordinate calendars, meetings, and team scheduling
• Assist with planning quarterly all-hands meetings, team offsites, and internal events
• Prepare meeting agendas, capture notes, and track follow-up action items
• Maintain project trackers, documentation, and operational dashboards
• Assist with annual planning logistics and administrative coordination
• Help manage team communications, announcements, and shared documentation
• Process purchase requests, invoices, and basic budget tracking
• Coordinate travel arrangements and event logistics as needed
• Identify administrative process improvements and recommend efficiencies
Qualifications
• 2+ years of administrative, operations, project coordination, or executive assistant experience
• Exceptional organizational and time management skills
• Experience with budget or expense tracking (required)
• Strong written and verbal communication abilities
• Ability to manage multiple priorities with minimal supervision
• Experience with collaboration and project management tools (Airtable, Google Workspace, Asana, Notion, or
similar)
• Detail-oriented with strong follow-through
• Comfortable working with distributed teams
• Ability to maintain confidentiality and professionalism
Preferred Qualifications
• Experience supporting technology or engineering organizations
• Experience coordinating events or offsites
• Familiarity with OKRs or project planning processes
Success in This Role
A successful contractor will help keep the Technology Excellence team organized by ensuring meetings run smoothly, projects stay on track administratively, documentation remains current, and team operations are coordinated efficiently. This role is focused on execution and operational support rather than strategic leadership or people management.
Engagement
• Contract position that could be extended through July 2027. This role is covering an
employee on medical leave, so could be shorter and/or could be extended.