Administrative Assistant

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for 3 SVPs and 1 VP in Brand/Franchise Marketing. This role will also include leading meeting logistics and tracking of key actions required. Essential Responsibilities: Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills Compiles meeting agendas for weekly team meetings as well as other key meetings Coordinates travel schedules and arrangements, collects required travel documentation Establishes and maintains positive relationships with internal and important external clients Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card Proactively manages meetings and presentation logistics (in person, hybrid or virtual) Maintains proper record keeping and filing system for all work Composes and types routine e-mail correspondence in a timely manner 1+ years of experience supporting an executive Proficient in Microsoft Word, Excel, PowerPoint , Keynote and Photoshop Desired Characteristics: High degree of professionalism and the ability to interface well with Senior Level management Bachelor’s degree Strong attention to detail & assertive communication skills Strong organizational, interpersonal and communications skills Self-motivator with proactive attitude and detail orientation Adept at working in a fast-paced environment with the ability to multi-task Capable of building and maintaining strong work relationships and work effectively across multiple divisions/departments Ability to work independently and show a very strong sense of initiative and intuition An expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties Demonstrates initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision Pays attention to multiple details and multiple tasks while minimizing errors Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas Must be able to maintain department business with the utmost confidentially Demonstrates experience working in, and a positive attitude toward, a rapidly changing business environment Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail Additional Requirements: Hybrid : This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000. As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].