Administrative Assistant

Administrative Assistant 🚀 Join Visor.ai as an Administrative Assistant (HR & Finance Support)! At Visor.ai, we're on a mission to revolutionize AI and automation for Contact Centers. By humanizing chatbots, we help companies automate up to 85% of customer interactions, enhancing efficiency without compromising experience. Founded in 2016 with big dreams and an innovation award, we've since grown into a trusted AI partner for leading brands across multiple industries and countries. Now, we're looking for an Administrative Assistant to support our HR and Finance operations and help keep the engine behind our growth running smoothly! 🤖 Your Mission As an Administrative Assistant, you'll be the organizational backbone of our People and Finance teams. Working closely with leadership and external partners, you'll make sure documentation is accurate, deadlines are met, and information is always where it needs to be. Your responsibilities will include: Supporting onboarding and offboarding processes – documentation, checklists, data collection, and accesses Keeping employee records complete and up to date (contracts, amendments, certificates, legal documents) Handling routine internal requests, such as employment letters and certificates Supporting logistics for training, performance review cycles, and team initiatives Recording and posting supplier and customer invoices in our accounting/management software, keeping entries accurate and up to date Receiving, checking, and forwarding invoices and expenses to accounting Processing expense reimbursements and supporting document verification Maintaining organized document management and filing Updating spreadsheets and supporting the preparation of simple reports Providing general administrative support – correspondence, suppliers, meeting logistics Supporting the improvement of HR and administrative processes and tools 😎 Your Skills & Experience Degree in Human Resources, Management, Business Administration, Accounting, or a related field Experience in administrative, HR, or accounting support roles. Proficiency in Office and Google Workspace Professional-level English, both written and spoken Organized, detail-oriented, and reliable – in this role, the details are the job Ability to meet deadlines and manage multiple tasks simultaneously Discretion and a strong sense of confidentiality when handling personal and financial data Strong verbal and written communication skills Curiosity for process improvement and openness to using AI-powered tools to increase efficiency 🎁 What's in It for You? 💰 Competitive compensation package 🩺 Health insurance 🚀 Career growth opportunities 🏡 Remote First model – and if you stop by one of our offices, get ready for: ☕ Free coffee | 🎮 Arcade machines | 🌇 Rooftops & terraces | 🎉 Team events | 😃 A lot of fun! Ready to help build the future of AI with us? Apply now and join the ride! Department Finance and Operations Roles Locations Portugal Remote Remote status Fully Remote Employment type Full-time