Administrative Assistant – Bookkeeping & Operations Support

Administrative Assistant – Bookkeeping & Operations Support Work Setup: Remote Employment Type: Full-Time Role Overview We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative, bookkeeping, and operational support. This role will assist with day-to-day business operations, financial administration, client coordination, scheduling, and documentation. The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while maintaining accurate records and professional communication. Key Responsibilities Manage email correspondence and calendar scheduling Draft and send client communications and welcome letters Coordinate with clients, vendors, and internal teams Assist with bookkeeping, invoicing, and payroll-related tasks Review and reconcile expenses and maintain accurate financial records Prepare estimates, proposals, and other business documents Follow up with clients, vendors, and external parties on outstanding items Create and maintain SOPs and administrative documentation Maintain organized records and support day-to-day business operations Provide general administrative support as needed Qualifications 2+ years of experience as an Administrative Assistant or similar role Experience with bookkeeping, invoicing, and payroll Strong Excel skills and experience with QuickBooks Experience with email and calendar management Strong client coordination and communication skills Excellent organizational and time-management skills Highly detail-oriented with strong follow-through Strong written and verbal English communication skills Able to multitask and work independently Experience in Construction, Manufacturing, Home Improvement, or a related industry is a plus What We’re Looking For Proactive and dependable Organized and detail-oriented Comfortable handling multiple priorities Strong problem-solving and follow-up skills Professional and confident when communicating with clients and vendors Able to work independently with minimal supervision Technical Set-up OS: Windows 11 Home/Pro Processor: i5 or Ryzen 5 or higher RAM: 16GB Accessories: Dual Screen, noise-cancelling headset and a camera