Description
POSITION SUMMARY
The Administrative Assistant provides comprehensive support to the Chief Development Officer and operational support to designated managers, including data and report management, communication preparation and distribution, program administration, and general office and departmental support.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides comprehensive administrative support to the Development Officer and operational support to designated managers.
Supports staff by arranging conferences and meetings, coordinating with participants, and preparing agendas.
Organizes, files, and maintains all department‑related records and documents.
Schedules meetings and coordinates related to logistics for the department.
Assists in preparing and distributing communication materials.
Processes department invoices and maintains related documentation.
Prepares presentations, reports, and other departmental materials.
Orders and maintains department supplies and other necessary materials.
Coordinates travel arrangements and manage the department calendar.
Responds to general employee inquiries and provides customer service support.
Provides administrative assistance to other departments when needed.
Performs other duties as assigned.
OTHER RESPONSIBILITIES
Adheres to applicable regulatory requirements, organizational policies and procedures, and departmental guidelines.
QUALIFICATIONS
Education and Experience:
A high school diploma is required; an associate degree in administration or some college coursework is preferred. Three to five years of experience in an office environment or administrative support role is required, or an equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities:
Advanced verbal and written communication skills; ability to effectively communicate with employees, customers, vendors and/or others as required.
Ability to apply reasonable understanding in carrying out instructions in written, oral or diagram form.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Must maintain confidentiality and secure confidential documents and records.
Must be proficient with programs such as Microsoft Office Suite
Must maintain a high degree of accuracy in data entry.
Ability to handle competing priorities in a fast-paced environment.
Must be detail oriented and organized.
Strong interpersonal skills, service orientation, and ability to work effectively with others.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to lift and/or move up to 10 pounds
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In Office/Hybrid
Work is primarily in a climate-controlled restaurant, office or airport facility with moderate noise level