Administrative Assistant (Construction & Real Estate Industry) | Australian Company

Administrative Assistant (Construction & Real Estate)

Location: Karachi Office (Onsite Monday to Friday, Work from Home Saturday)

Working Hours: 9:00 AM – 5:30 PM AEST (Australian Eastern Standard Time)

Employment Type: Full-Time

Monthly Salary: Rs 150,000 - 200,000

About the Role

Virtual Heroes is seeking a highly organized and professional Administrative Assistant to support our Australian client in the Construction and Real Estate industry. This role is ideal for someone with exceptional communication skills, strong attention to detail, and the ability to manage multiple administrative tasks in a fast-paced environment.

You will be responsible for handling day-to-day administrative duties, managing client communications, assisting with bookkeeping, coordinating with councils regarding approvals, and supporting various project and operational activities.

Key Responsibilities

• Manage incoming and outgoing emails professionally and efficiently.
• Handle phone calls with clients, suppliers, councils, and other stakeholders.
• Assist with bookkeeping and general financial administration.
• Prepare, complete, and submit forms using client information.
• Follow up with councils and relevant authorities regarding permits, approvals, and applications.
• Maintain accurate records, documentation, and databases.
• Coordinate administrative tasks related to construction and real estate projects.
• Track outstanding actions and ensure timely follow-up.
• Assist with scheduling meetings, appointments, and project-related activities.
• Provide general administrative support to management and the wider team.
• Undertake additional administrative duties as required.

Skills & Experience

• Excellent verbal and written English communication skills.
• Previous experience in an Administrative Assistant, Office Administrator, or similar role.
• Strong telephone etiquette and client service skills.
• Experience managing emails, calendars, and administrative workflows.
• Basic bookkeeping experience.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to multitask and work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to learn new systems and processes quickly.

Preferred Experience

• Experience working within the Construction, Building, Property, or Real Estate industries.
• Familiarity with council approvals, permits, compliance documentation, or project administration.
• Experience supporting Australian businesses or clients.
• Exposure to CRM, job management, or property management systems.

What We Offer

• Full-time stable employment.
• Opportunity to work with Australian construction and real estate business.
• Professional and supportive team environment.
• Career growth and development opportunities.
• Hybrid work arrangement with Saturday work-from-home.

Apply now if you are a highly organized administrator with excellent communication skills and a passion for supporting Construction and Real Estate professionals.