Administrative Assistant, Film Music

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. This Administrative Assistant is a key member of the Creative/Production group within the Music department specializing in production, creative, and budgetary areas of the film-music processes. This position will report to the EVP, Film Music. Essential Responsibilities: Phones, scheduling, expense reports, booking travel, and other administrative duties as needed. Key part of maintaining work flow of the department Support the executives to collaboratively and intuitively handle a variety of “spillover” work: music research, soundtrack marketing, source/song music searches, temp-score research, interfacing with key contacts at record labels, publishers, artists, writers, musicians, music production companies, composer agencies, etc. Research song info to complete clearance forms for licensing department Help update and manage film music budgets and song breakdown reports Oversee all music downloads and the organization of the department’s music drive Organize and distribute assets to filmmakers, executives and music editors as needed MS Word and Excel proficiency Apple Music (and music apps, generally) and Mac proficiency Minimum 2 years’ experience working in music for a motion picture or television studio, production company, music label, composer, or music supervisor. Desired Characteristics: Bachelor’s degree preferred Experience with DISCO platform Excellent organizational skills and strong attention to detail Ability to multi-task, work in a high speed, high stress office Team player, able to work with a variety of different personality-types Personable Driven Collaborative and team-oriented Solution-Oriented Deadline-Oriented and has a sense of urgency Responsible Accountable Intuitive Entrepreneurial Spirit Additional Requirements: Hybrid : This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000. As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].