Administrative Assistant, Team Business Operations / Sport

About LOVB (League One Volleyball): League One Volleyball (LOVB) is reimagining women's sports. Launched in 2019, our company is a mission-led sports performance, training and media enterprise that will change the game of volleyball in the USA and empower new generations of female athletes. It is a groundbreaking time for volleyball in the US with our historic triple Olympic Gold medals in Women's Indoor, Beach and Sitting Volleyball. Volleyball is already the #1 most played girls' youth sport. There are 38M current and former players today. Of major sports, it's the only one that is women-first (~90% of players are female). But the volleyball market has been almost entirely missed by traditional sports investors, brands, and media. LOVB is capturing this opportunity by creating a strong club business, and from that built-in audience and fandom, is creating the best Pro League in the world and a digital ecosystem that will connect all aspects of LOVB. This community-up approach will drive participation and fandom, while enabling greater empowerment for girls and young women living this amazing sport. In this role, you will join a mission-driven, roll-up-your-sleeves team of innovators and builders who have come together to change the paradigm of professional volleyball and women’s sports. JOB DESCRIPTION Title: Administrative Assistant, Team Business Operations / Sport Department: Pro - Team Business Operations FLSA Status: Exempt Location: Remote Job Summary: The Administrative Assistant, Team Business Operations & Sport provides high-level administrative, operational, and project coordination support to the Vice President of Team Business Operations and the Chief of Sport. This role serves as a critical partner in helping both leaders effectively manage priorities, coordinate cross-functional initiatives, and execute league operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced, evolving environment. Success in this role requires exceptional communication skills, sound judgment, strong organizational abilities, and the capacity to manage multiple priorities while maintaining a high degree of professionalism and confidentiality. Essential Duties and Responsibilities: Executive & Administrative Support Provide comprehensive administrative support to the Vice President of Team Business Operations and Chief of Sport. Manage complex calendars, schedule meetings, and coordinate priorities across multiple stakeholders. Coordinate domestic travel arrangements, prepare itineraries, and process expense reports. Prepare correspondence, presentations, reports, meeting agendas, and other executive materials. Monitor action items and ensure timely follow-up on key initiatives and commitments. Serve as a primary point of contact for administrative requests across both functional areas. Project & Operational Coordination Coordinate and track cross-functional projects, deliverables, timelines, and key milestones. Maintain project plans, action trackers, and status updates to support organizational priorities. Partner with internal departments and team operators to facilitate collaboration and ensure timely execution of initiatives. Assist in gathering information, preparing reports, dashboards, and recurring operational updates. Support department planning, budgeting, and operational processes as needed. Meeting & Committee Management Coordinate recurring meetings including Team President meetings, functional working groups, committee meetings, and office hours. Prepare agendas, meeting materials, presentations, and supporting documentation. Record meeting notes, document decisions, and distribute action items and follow-up communications. Monitor completion of assigned action items and maintain meeting documentation. League Events & Workshop Support Assist with the planning and execution of league meetings, workshops, and special events. Coordinate event logistics, registration, travel, vendor communication, venue needs, catering, and meeting materials. Support onsite event operations to ensure a high-quality participant experience. Assist with post-event follow-up, documentation, and evaluation. Communications & Documentation Maintain departmental operating manuals, playbooks, templates, policies, and shared resources. Organize and manage files, presentations, and documentation within shared platforms. Assist in drafting and distributing league communications to clubs, team operators, and internal stakeholders. Ensure documentation remains current, organized, and easily accessible. Additional Duties Coordinate information requests from teams and internal departments. Assist with preparing executive reports, presentations, and briefing materials. Identify opportunities to improve administrative processes and operational efficiencies. Support special projects and other initiatives as assigned. Required Skills/Abilities: Exceptional organizational, planning, and time management skills with the ability to manage multiple priorities simultaneously. Strong written and verbal communication skills with exceptional attention to detail. Proven ability to work independently while effectively collaborating across multiple departments. Demonstrated ability to exercise sound judgment, discretion, and maintain confidentiality when handling sensitive information. Advanced proficiency in Google Workspace, Microsoft Office Suite, and project management or collaboration tools (e.g., Asana, Monday.com, Smartsheet, Airtable, or similar). Education and Experience: Bachelor's degree in Business Administration, Sports Management or a related field 3+ years of experience in executive administration, operations, project coordination, sports administration, or a related field. Experience coordinating meetings, events, travel, and cross-functional projects involving multiple stakeholders. Experience preparing presentations, reports, and executive-level communications. Work Environment & Physical Requirements: Comfortable working in a dynamic, fast-paced startup or professional sports environment with shifting priorities.