Administrative Lead (Fleet and Office Support)

Why Join Us?

Work Setup: We offer Hybrid/Hyflex Work Arrangement

• Hybrid – Default schedule of 3 days onsite and 2 days work from anywhere, with flexibility to adjust based on business needs.
• Flexible – Flexible working hours, with on-call availability as required by business needs.

Benefits:

• Day 1 HMO Coverage - Comprehensive Healthcare Program and Benefits for Employees and Extended Healthcare Benefit and Assistance for Dependents
• Generous Leave Credits - Vacation Leaves, Sick Leaves, and Birthday Leave
• Work Tools (i.e., Company-provided SIM Card Mobile Data Plan, and Laptop and accessories)
• Competitive Salary Package

About the Role:

We are looking for a highly organized and service-oriented Administration Lead (Office and Fleet Support) to support office administration, executive support, fleet administration, and other corporate services functions. This role is ideal for professionals who thrive in a fast-paced environment and are passionate about delivering exceptional administrative and customer service support.

Key Responsibilities:

• Oversee the day-to-day office and building administration to ensure a clean, safe, organized, and efficient workplace, including the coordination of facilities, housekeeping, maintenance, repairs, office supplies, and other administrative services.
• Provide administrative and logistical support to office employees, executives, including travel arrangements, meetings, and reports.
• Coordinate fleet administration, including daily vehicle assignments, maintenance, registration, insurance, and Land Transportation Office (LTO) compliance.
• Lead, supervise, and coordinate the work of drivers and maintenance personnel to ensure efficient operations.
• Coordinate executive visits, VIP guests, and company events with professionalism and discretion.
• Process administrative billings, invoices, reimbursements, and related documentation.
• Liaise with vendors, service providers, government agencies, and internal stakeholders to support administrative and operational requirements.
• Maintain accurate administrative and fleet records and prepare reports as needed.
• Perform other administrative duties and special projects assigned by Management, including HR and recruitment administrative requirements, as needed.

Qualifications:

• Bachelor's Degree in Business Administration, Hospitality Management, Tourism, Office Administration, Management, or a related field.
• At least 3 years of experience in office administration, executive support, corporate services, hospitality, or airline operations.
• Strong academic record and active involvement in leadership, extracurricular, or student organizations are an advantage.
• Experience in fleet administration, vehicle management, or LTO registration and compliance is highly preferred.
• Experience supporting senior executives or handling VIP clients is an advantage.
• Strong organizational, communication, and stakeholder management skills.
• High level of professionalism, discretion, and attention to detail.
• Proficient in Microsoft Office and Google Workspace.