Administrative Manager

📍 Location: Portugal, remote

🔎 Why Pharmbills?

Titles don’t tell the whole story. At Pharmbills, we believe every role is about ownership, growth, and impact. We partner with leading U.S. companies and create long-term cooperation opportunities while building a supportive international team that truly values people. With over 1,000 team members across 7 countries, we’ve built a culture where your contribution matters and where you’ll be part of something bigger than just daily tasks—you’ll be driving efficiency, connection, and results.

🎯 What’s This Opportunity About?

You’ll be the operational anchor and the primary point of contact for our team in Portugal. From sourcing local suppliers and bridging communication with our international offices to supporting cross-functional departments (HR, IT, Marketing), you will ensure our daily operations run smoothly, efficiently, and stay connected. You will be the trusted guide that makes things possible for the local team.

🔥 What’s in It for You?

✅ Real responsibility – you’ll manage processes, not just assist with them.

✅ A stable and people-first environment built on long-term cooperation.

✅ Professional onboarding & training to set you up for success.

✅ A collaborative, international team with no micromanagement.

✅ The chance to contribute to global operations while growing from your own location.

👤 What You’ll Be Doing:

✔️ Acting as the go-to resource and point of contact for the Portugal team, guiding colleagues and communicating new initiatives.

✔️ Sourcing, negotiating, and collaborating with local suppliers for branded merchandise, deliveries, and corporate gifts.

✔️ Providing dedicated administrative support to key departments, including IT, HR, and Marketing.

✔️ Performing basic financial calculations to assist with departmental budgets.

✔️ Helping find answers to team questions and smoothly resolving daily operational tasks.

✔️ Assisting in planning, organizing, and executing basic corporate events and team-building activities.

✔️ Providing services on a flexible schedule (11:00 AM to 8:00 PM, open to adjustments) to ensure smooth international collaboration.

📚 What You Bring to the Table:

✅ Mandatory professional fluency in both English and Portuguese.

✅ Exceptional attention to detail and a commitment to meeting deadlines.

✅ A true team-player mindset with a collaborative, eager-to-learn attitude.

✅ Strong problem-solving skills and the ability to communicate effectively in challenging situations.

✅ Prior experience in administration, customer service, or communicating with vendors is a plus, but not required!

✅ A strong desire to learn basic event management and administrative operations.

🤍 Why You’ll Love It Here:

✨ You’ll be part of a supportive environment where what you do makes a difference.

✨ You’ll gain opportunities for growth in a rapidly expanding international company.

✨ You’ll build meaningful relationships across teams and countries.

✨ You’ll be trusted with responsibility, not micromanaged.

At Pharmbills, this isn’t just about keeping things organized—it’s about creating impact, supporting leadership, and building your future in a team that truly values you.

📩 Sounds like a fit? Let’s talk! 🚀