Administrative Support Specialist

Administrative Support Specialist Location: Bogotá, Colombia About the job Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change mil lions of lives. Ready? As Administrative Support Specialist within our Medical Operations Team, you’ll manage and oversee the day-to-day office administrative operations for the NA Immunology leadership team, ensuring a smooth workflow and efficient administrative support in alignment with global and local needs, strategies, and directions. Main responsibilities: Manage and monitor the day-to-day operation of office administrative tasks for the NA immunology leadership team ensures smooth workflow and efficiency related to administration. Schedules and maintain regular meetings for NA immunology team, taking care of the calendars of the team and correspond with other assistants. Manages the booking and facilitating of all types of meetings including booking of meeting venues and ordering catering for large meetings. Organize international and domestic travel arrangements and administration as required including expense reimbursements in Concur. Manage suppliers in ordering resources and services including initiating POs and overseeing the delivery. Consistently demonstrates the core values, contributing to the business in a helpful, polite and professional manner undertaking any task however big or small. Support engaging content creation with excellent content development and engaging visual imagery for posts on LinkedIn, Viva Engage, and so on. Manage event coordination and ensure seamless coordination with stakeholders. Manage e-mail distribution lists and business system access administration (req submission, follow up) as per functional inquiries. Regularly track and monitor project status, organize timelines, plan project milestones, set reminders, measure project’s progress, share status and success. Prepare meetings, develop presentations, manage multiple deadlines, and maintain oversight of critical details. Being a strong point of contact on Zoom/telephone to ensure all queries and issues are dealt with or escalated as appropriate. Implement appropriate filing and other office procedures to facilitate a highly organized and smoothly functioning division. Carry out any other general administration and assistant duties as required on behalf of NA Immunology team. About you Experience : 2 years of experience in project management. Soft and technical skills : Proven ability to work effectively in a team-oriented environment, organizational skills, ability to prioritize. Proficiency in Microsoft O365, project management tools, content creation, and communication platforms. Languages : Advanced English level. Why choose us? Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. You’ll be part of leading the first experiences a job seeker has with Sanofi and ensuring it is best-in-class and driving conversions. You’ll be part of a truly diverse cross-cultural team and can have real business impact. Flexible working policies, including up to 50% remote work. Private medical care, life and health insurance, and gender-neutral paid parental leave Colombia is one of Sanofi’s key locations for new talents, having a big footprint with the Bogota HUB and its best-in-class operation. Mexico and Argentina Play an instrumental part in creating best practice and innovation within our 3 vaccines production plants. Pursue Progress . Discover Extraordinary . Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together. At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity. To apply under the disability condition, it is necessary to have a certificate issued in accordance with the provisions of the Ministry of Health and Social Protection to comply with the obligations established in Law 2466 of 2025 regarding the hiring of people with disabilities. If you require any reasonable accommodation or adjustment during the recruitment process, please inform the Talent Acquisition team. This information will be treated confidentially and will not impact your application. Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com ! #LI-LAT #LI-Hybrid Pursue progress , discover extraordinary Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity. Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com !