Admin/Personal Assistant

Position Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a growing design-focused business and its owner. This role blends executive support, business operations, client coordination, light marketing, and personal assistance . The ideal candidate is tech-savvy, dependable, visually inclined, and thrives in a fast-paced environment. This position plays a key role in keeping both business operations and personal tasks running smoothly. Key Responsibilities Executive & Administrative Support Manage calendars, appointments, and reminders Coordinate meetings and follow-ups Manage email inboxes, including: Filtering and deleting junk Flagging and prioritizing important messages Drafting and responding to emails as needed Handle general administrative tasks and ongoing follow-ups Design Business Operations Support Furniture, Fixtures & Equipment (FFE) Assist with sourcing FFE for design projects Track all FFE orders and delivery timelines using design studio software Maintain organized order logs and vendor records Provide clients with regular updates on order status and deliveries Client Communication & Project Support Assist with client correspondence and updates Send project updates and order tracking information Support project organization and documentation within design systems Social Media & Marketing Support Plan and manage a social media content calendar Respond to social media messages and comments Assist with editing videos and reels Edit and organize before-and-after photos for posting Help maintain brand consistency and visual storytelling Personal & Lifestyle Support Research and book travel (flights, hotels, transportation) Schedule personal appointments as requested Assist with special projects, research, and ad-hoc personal tasks Qualifications Proven experience as an Executive Assistant, Operations Manager, or similar role Strong organizational and time-management skills Excellent written communication skills Tech-savvy and comfortable using: Google Workspace and/or Outlook Project management tools Social media platforms (Instagram, Pinterest, etc.) Basic photo and video editing tools (Canva, CapCut, Adobe, etc.) High attention to detail with strong follow-through Ability to handle confidential information with discretion Ideal Candidate You are someone who is: Highly organized and self-directed Creative and visually minded Calm under pressure Excellent at juggling multiple priorities Comfortable working independently and remotely Passionate about design, branding, and client experience This is a full time role Up to $6/hr