AP Assistant

The Accounts Payable (‘AP’) Assistant is mainly responsible for ensuring complete capture of invoices and supporting documentation into our system, preparing payment runs for review and communicating with purchase/cost centre owners to ensure relevant purchase orders (‘POs’) and goods receipts are in place. Key Responsibilities Administration Ensuring complete capture of invoices and supporting documentation into our systems. Registering invoices on accounting system in the relevant company’s set of books. This involves matching PO invoices, registering and G/L coding non-PO invoices, and returning invoices without a PO to the supplier. Manual tagging of invoices where errors exist. Communicates with purchase owners/cost centre owners to ensure relevant POs and goods receipts are in place. Manual matching of invoices to POs and goods receipts. Preparing payment runs for AP Supervisor to review. Allocating payments against supplier invoices. Timely preparation of supplier statement account reconciliations. Manage ad-hoc tasks handed down by AP Manager and AP Supervisor. Forward invoices for authorisation to appropriate level authorisers in line with the delegation of financial authority matrix. Resolving invoice/PO discrepancies with the operating companies (‘OpCos’) and suppliers. Responding to supplier queries via email and telephone. Monitoring of problem suppliers/purchase requisitioners. Opening and sorting of incoming post. Reporting Assisting the AP Supervisor to prepare weekly management information (‘MI’) for the OpCos with key financial information and accompanying narrative. Hosting monthly and ad hoc calls with requisitioners to help clear aged queries. Period/Month-end Journal entries as required. Regulatory Information Maintain up to date knowledge and understanding of VAT regulations. Process improvement Providing feedback on process workflows, procedures, and management information in relation to the role. Continually reviewing the processes in place to aide maximum efficiency of the finance function. Skills, Knowledge and Expertise Attainments Numerically & IT literate. Intermediate MS Office skills, in particular MS Excel (VLOOKUP, SumIf, pivot tables). Abilities Must be able to prioritise and multitask, as well as work independently and as part of a team. Ability to efficiently give priority to activities and carry out regular functions with little or no supervision. Effective communicator at all levels, both written and verbal. General Intelligence Analytical experience Personal attributes Adaptable Personable Shows flexibility in when to take annual leave and is willing to work some irregular hours when necessary. Able to cope with peak workloads and deadlines. Fast-paced learner who thrives on variety and can embrace change. Personal Specification Desirable Open Accounts/EBis experience would be advantageous. Previous experience of working in a Finance department or equivalent AP/AR role. Welcome to your Solvd. Journey Joining Solvd. means becoming part of a team that values your development and wellbeing. We offer: On-the-job training and continuous personal development opportunities. Regular performance feedback and 1:1s to help you succeed. Support for family events, personal support, and a focus on having fun in the workplace. Opportunities for career progression. Competitive benefits. Benefits Discretionary ScotRail Season Ticket (home to work) Discretionary bonus scheme Hybrid working (for most roles, after probation) Living Wage and Living Hours Accredited 34 days holiday (including public holidays) with option to buy additional Generous salary exchange Pension Scheme and Life Assurance Scheme Optional Health Cashplan Scheme Employee Assistance Programme and Wellbeing Support including mental, physical, financial and social Flexible dress code where you can Dress for Your Day! Social events including Summer Event and Christmas Party If you're ready to take on a challenging and rewarding role at the heart of our operations, apply today! Solvd. are Disability Confident accredited and committed member of Inclusive Employers. We welcome applications from all sections of the community. If you need any support or further information before applying for this role, please get in touch with our People Team via people@solvd.solutions. Successful completion of security and background checks will be required. Apply now and choose your ticket to join us on the Solvd. journey!