Asset & Planned Maintenance Coordinator

Asset and Planned Maintenance Coordinator – Berkshire Park, NSW Location: Berkshire Park, NSW Company: BGIS, Government-Aligned Client Employment Type: Full-Time, Permanent, Hybrid (1 Day WFH after probation) We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging. About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence. Purpose of the Role BGIS is seeking a detail-oriented Asset and Planned Maintenance Coordinator to provide operational and compliance support for a major government office in Berkshire Park. Reporting directly to the Portfolio Compliance Manager, this client-facing role requires excellent organisational skills and the ability to manage high volumes of data, reporting, and asset information. You will work closely with senior executives, BGIS colleagues, and service providers, ensuring asset registers and maintenance schedules are accurate, up to date, and aligned with contractual and compliance requirements. This role is ideal for someone who thrives in a professional yet friendly environment, enjoys working independently, and values being part of a supportive, close-knit team. Key Responsibilities Maintain and update asset registers and CMMS data Coordinate planned preventative maintenance (PPM) schedules and vendor performance Review PPM invoices and purchase orders for accuracy Assist in preparing reports, audits, and compliance documentation Support Facilities Managers and client representatives with contract and vendor administration Participate in monthly reporting, compliance checks, and process improvements Foster positive working relationships with clients, subcontractors, and BGIS teams Education, Experience & Skills Essential: 3 years’ experience in facilities, asset, or contract administration (all levels encouraged to apply) Strong communication skills (both written and verbal) Good organisational skills and ability to work in a high-volume environment Proficiency with Microsoft Office Suite (Excel essential) Australian Citizenship or Residency Desirable: Previous experience with CMMS or asset management systems Background in facilities management or property services Ability to read and interpret service reports or technical documents Workplace Flexibility This role is based on-site in Berkshire Park , close to public transport, shops, and amenities. After training and probation, there is flexibility to work 1 day per week from home. Why Join BGIS? Key Benefits Include: ✔ Excellent job security with a long-term government client ✔ Recognised by WORK180 as a Top 5 Employer for career development opportunities ✔ Winner of Inspiring Workplaces Award 2025 ✔ Work180's Most Improved Company for Gender Diversity 2024 ✔ Wellbeing benefits: EAP, flu vax vouchers, health insurance discounts ✔ Inclusion & community programs: paid volunteer days, RAP commitments ✔ Recognised as an AFR Best Place to Work 2025 (and 2024) ✔ Spot recognition vouchers and $2,000 employee referral bonus. ✔Access to Flare for discounts across retailers, energy, utilities & much more! ✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers How to Apply If you are an organised, adaptable, and detail-focused professional looking for a client-facing role in a stable and supportive environment, we’d love to hear from you. BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds. Eligibility Applicants must be an Australian Citizen or Permanent Resident. Apply Now Join a workplace that values diversity, teamwork, and continuous learning. Explore more opportunities at https://apac.bgis.com