Assets Administrator (Remote)

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide. Job Description Summary: The Fleet & Assets Administrator provides essential day-to-day administrative support for the Fleet & Assets department, ensuring the accurate tracking, coordination, and distribution of company vehicles, equipment, and corporate assets. This remote position works in close partnership with the Fleet & Assets Supervisor and reports directly to the Fleet & Assets Manager, freeing both the Supervisor and Manager to focus on strategic projects, vendor relationships, and complex problem resolution. This role is fully remote. Specific location details and expectations will be discussed during the interview process. Job Description: *This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned Position Responsibilities and Duties: Vehicle Titles, Registrations & Compliance Organize, maintain, and update tags and registrations for all company trucks, trailers, and UTVs Confirm active vs. terminated status of fleet, trailers and UTVs; update records accordingly Maintain and deploy both physical (hardcopy) and digital (e-copy) registration files in designated document systems (e.g., ShareFile/SharePoint) Coordinate with field team and fleet vendor Wheels for registration copies, renewals, and terminations Track registration renewal requirements and initiate renewal process proactively with field team based on location to avoid lapses Support the Fleet Management Vendor (FMV) platform by ensuring vehicle entries on LIVE are accurate and up to date Assist in guiding the field with vehicle purchase and termination process through completion in coordination with the Supervisor Fleet Information Distribution to Field Prepare and distribute field driver kits containing required documentation, including: Insurance cards Updated registrations License plates (as applicable) Recall notices Follow up to collect missing or required field documents Distribute updated fleet information and communications to field teams as directed by the Supervisor or Manager Corporate Asset Coordination & Distribution Serve as the central coordination point for incoming and outgoing corporate assets routed through the main office, including: GPS units and in-vehicle camera systems Fuel cards HD cards Coordinate asset distribution to new hires and existing staff via FedEx and UPS shipping systems Perform follow-up calls and communications to confirm GPS and camera replacement installation and proper assignment of distributed assets in systems Maintain accurate asset assignment logs and update records in department tracking systems DOT Compliance & Fuel Card Support Assist with DOT Driver Clearance coordination when assigning fuel cards or vehicles in collaboration with the DOT Department Support the fuel card program administration in coordination with the Supervisor Track maintain fuel card assignments in card tracker and flag discrepancies or issues to the Manager or Supervisor Ticketing System & Asset Inbox Management Monitor the departmental asset email inbox daily; triage, fulfill, or route requests to the appropriate team member or department Log and track requests through the internal ticketing system FreshService; escalate unresolved items to the Supervisor or Manager Provide timely acknowledgment and follow-up communications to internal stakeholders Document Control & Reporting Maintain organized shared document libraries for fleet and asset records, ensuring version control and accessibility in SharePoint Prepare recurring weekly and monthly status reports for distribution to the Supervisor and Manager Support audit readiness by ensuring documentation is complete, current, and filed consistently Assist with data entry and record updates in fleet management platforms and internal tracking spreadsheets General Administrative Support Schedule meetings and coordinate logistics for fleet and asset team activities as directed Prepare meeting notes and action item summaries following department meetings Manage outgoing shipments and packages via USPS, UPS, and FedEx online systems Support asset-related special projects and initiatives as assigned by the Manager or Supervisor Perform other duties as assigned This is an entry-level administrative role focused on routine, repeatable day-to-day tasks. The following responsibilities remain with the Fleet & Assets Supervisor or Manager and are outside the scope of this role: Vendor relationship management and contract decisions Telematics system oversight, installation ordering, and driver safety score review Strategic fleet efficiency planning and cost optimization Vehicle purchase facilitation and FMV platform management decisions Field equipment management and heavy equipment coordination Driver vehicle assignments (may assist with data only) Budget monitoring and financial reporting ​ Minimum Skills or Experience Requirements: Associate's degree required; Bachelor's degree preferred Equivalent combination of education and relevant administrative experience will be considered 5+ years of administrative, coordinator, or office support experience preferred Experience with fleet, logistics, facilities, or asset management is a plus but not required Prior experience working in a remote or distributed team environment is beneficial Strong organizational skills with high attention to detail and accuracy Effective written and verbal communication skills; professional telephone manner Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software Comfortable working with electronic document management systems (SharePoint, ShareFile, or similar) Ability to manage a high volume of routine tasks simultaneously and prioritize effectively Self-directed with ability to work independently in a remote setting while maintaining reliable communication with the team Reliability, dependability, and flexibility Professional demeanor in all internal and external communications Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future. SOLV Energy Is an Equal Opportunity Employer At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law. Benefits: Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay. Compensation Range: $25.41-$31.77 Pay Rate Type: Hourly SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team. In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting. Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter. #LI-Remote Job Number: J13729 If you’re interested in a meaningful career with a brighter future, join the SOLV Energy Team.