Assistant Director of Records & Registration

Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 660 WINYAH DR City: ORLANDO State: Florida Postal Code: 32803 Job Description: Participates in institutional committees and initiatives and represents the university at professional, community, and recruitment events as needed. Assists Registrar with editing the Academic Bulletin, daily office duties, and general registrar responsibilities. Other duties as assigned. Assists Registrar with graduation processes, performs degree audits, confers degrees, and ensures accuracy of graduation lists. Plans, coordinates, and supervises pre-registration, registration, and add/drop procedures for academic sessions. Maintains official student computerized records, including online collection of grades, official grade changes, and the degree audit system. Supervises support specialists and assigned staff, delegating appropriate tasks to the Office of the Registrar staff. Communicates effectively with students, faculty, staff, internal and external customers. Evaluates and processes all petitions, evaluates all transcripts for transfer of credit, and supervises transfer of credit data entry. Works closely with academic departments to coordinate and implement the academic and final exam schedule. Coordinates the execution of academic policy. Creates and participates in commencement program. Knowledge, Skills, and Abilities: • Ability to interpret complex policies and procedures [Required] • Ability to maintain confidentiality [Required] • Excellent communication skills (oral and written) and attention to details [Required] • Ability to organize, prioritize and coordinate [Required] • Strong negotiation skills and ability to be assertive [Required] • Proficiency in computer and office software applications including creating and managing Excel databases [Required] • Administrative, supervisory and management skills [Required] • Ability to perform effectively and professionally with students, faculty, staff, senior administration, parents, governing agencies, other outside agencies and customers [Required] • Ability to apply mathematical concepts to practical situations [Required] • Ability to write reports, business correspondence, and procedure manuals [Required] • Familiarity with higher education organization, academic policies and FERPA (Family Educational Rights and Privacy Act) [Preferred] • Excellent analytical and problem-solving skills [Preferred] • Ability to effectively present information and respond to questions from a variety of audience members [Preferred] • Bilingual [Preferred] Education: Bachelor's [Required] Master's [Preferred] Field of Study: in higher education Work Experience: 2+ in related field [Required] Maintaining complex record systems [Preferred] With computerized information systems [Preferred] With operations in the Office of the Registrar [Preferred] Physical Requirements: (Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677 Pay Range: $41,096.13 - $76,427.64 Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening , including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse : https://info.flclearinghouse.com/ This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.