Associate Project Scheduler II

Description PDS General / Power Delivery Substation This position is not eligible for recruiting or sourcing by outside parties. Disclaimer : Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels. We’ve got the power to energize your career and spark YOUR work/life balance through professional development and exceptional benefits. Don’t delay, plug in today for an inclusive, meaningful career in power, distribution, transmission, engineering, design, technology, and innovation at Mesa Associates, Inc. Mesa Associates, Inc. is seeking a Project Scheduler to join our Project Support Office (PSO). This position reports directly to the Senior Project Scheduler and works closely with client project execution teams and internal Mesa stakeholders to support the successful delivery of power delivery and substation design projects. The Project Scheduler plays a critical role in developing, maintaining, and communicating project schedules to ensure alignment between Mesa, our clients, and all project stakeholders. This role requires strong communication skills, attention to detail, and the ability to manage multiple projects in a fast-paced, collaborative environment. Why Mesa? Mesa’s Project Management Organization (PMO) is known for delivering high-quality project support, improving performance, and driving measurable results for utility clients through strong processes, tools, and collaboration. At Mesa, you’ll be part of a team that is large enough to perform and small enough to care, where your contributions directly impact critical infrastructure projects across the country. Responsibilities Develop, maintain, and monitor project schedules using Oracle Primavera P6 in accordance with client requirements and Mesa standards Coordinate with project managers, engineers, and field teams to ensure accurate schedule updates and alignment with project deliverables Assign resources and establish design target dates within client systems Track new project intake and manage updates to existing projects, ensuring timely communication to stakeholders Prepare and distribute schedule updates, lookahead reports, and performance metrics to clients and internal teams Facilitate and/or attend internal and external meetings to review project status, risks, and schedule impacts Identify, analyze, and communicate schedule risks, delays, and opportunities for improvement Support project managers in monitoring schedule performance, including critical path analysis and variance identification Maintain documentation for baseline schedules, revisions, and change approvals Promote consistency in scheduling practices and contribute to continuous improvement initiatives within the PSO Assist the PSO with other project coordination responsibilities as needed Knowledge, Skills, and Abilities Intermediate to advanced proficiency in Oracle Primavera P6 (industry standard); Microsoft Project proficiency is not a substitute but may be used at times. Strong understanding of scheduling principles, including Critical Path Method (CPM) Ability to gather, analyze, and synthesize information from multiple sources into actionable schedules Demonstrated organizational expertise and efficiency in managing competing priorities across various teams and projects Excellent verbal and written communication skills with the ability to interface with clients and cross-functional teams Strong interpersonal skills with the ability to build effective working relationships Proficiency in Microsoft Office, particularly Excel for reporting and analysis Ability to interpret client scheduling requirements and utility standards Capacity to learn new software and systems quickly Self-motivated with the ability to work independently and within a team environment Commitment to safety and compliance with Mesa safety standards Work Environment & Requirements Willingness to attend meetings at substation sites and client facilities, including occasional travel up to 10-15% to client locations Commitment to following all Mesa and client safety protocols Ability to work effectively with remote and distributed teams Candidate must be within 1 hour of Knoxville, TN Additional Requirements Willingness to travel to client sites as needed to support project alignment and execution U.S. Citizenship is required (per 10 C.F.R. Part 810) Mesa Associates is unable to sponsor or transfer work visas for this position Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs. Qualifications Skills Required Scheduling Advanced Behaviors Required Dedicated : Devoted to a task or purpose with loyalty or integrity Team Player : Works well as a member of a group Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well : Motivations : Education Required Bachelors or better in Business Administration or related field. Experience Required Knowledge of cost and resource loading in P6 Ability to build and maintain a Master Portfolio or Program of project schedules Experience creating and managing project schedules in P6 Demonstrated ability to develop and maintain project schedules and provide analytical reporting Experience in power utility projects, particularly substation design 3 years: Project scheduling or coordination experience supporting engineering, design, or utility infrastructure projects Licenses & Certifications Preferred PMI-SP