Australian Bookkeeper

Job Description This is a remote position. Purpose of the Role The Bookkeeper provides day-to-day finance, administration, and operational support to help the business run efficiently. This role is responsible for maintaining accurate financial records, supporting project administration, coordinating purchasing activities, and providing general administrative assistance to the team. Key Responsibilities Finance & Bookkeeping Process supplier invoices and maintain accurate financial records in Xero. Reconcile bank accounts, credit cards, and expense transactions. Prepare payment schedules and monitor outstanding supplier invoices. Assist with month-end reconciliations, financial reporting, and BAS support. Communicate with suppliers regarding invoices and account queries. Project Administration Support financial administration for client projects. Track project costs, expenses, and budgets. Prepare draft client invoices for review. Maintain accurate project financial records. Purchasing & Procurement Coordinate the purchase of office supplies and equipment. Obtain supplier quotations and compare pricing. Track purchase orders and deliveries. Maintain supplier records and assist with monitoring business expenses. Administration & Operations Provide administrative support, including calendar management, travel bookings, document preparation, and data entry. Maintain organised electronic files and company records. Assist with onboarding new clients, contractors, and team members. Support consultants with administrative tasks to improve operational efficiency. Help maintain company assets, operational documents, and business systems. Quality & Continuous Improvement Maintain quality documentation and company procedures. Assist with compliance and quality management activities. Coordinate customer feedback and satisfaction surveys. Identify opportunities to improve business processes and operational efficiency. Support continuous improvement initiatives across the business. Requirements Previous experience in bookkeeping, finance, or administration. Experience using Xero Understanding of Australian GST and BAS requirements is preferred. Strong organisational, time management, and communication skills. High attention to detail with strong numerical accuracy. Proficient in Microsoft Office and Google Workspace. Able to work independently in a remote environment. Australian bookkeeping or professional services experience is an advantage. Qualification in Business Administration, Accounting, Bookkeeping, or a related field is desirable but not essential. Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment. ✅ This role requires: Discipline and commitment to set working hours (strict shift times, not flexible) Use of time tracking software during work hours Active participation in team and client calls with your camera ON Consistent availability and responsiveness throughout your shift Treating this as a long-term, full-time job—not a side gig or freelance task ⏱ Payroll is processed bi-monthly. We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you! Benefits 1. Monthly Salary: PHP 35,000 2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month 3. You will be paid extra for overtime and Philippines public holidays 4. Probation: 6 months and after Probation 10 days annual leave credits 5 days of sick leave 5. HMO offered after 6-month probation 6. 13th Month Pay after 30 days 7. Annual Salary Review 8. Laptop provided after 30 days 9. Permanent work-from-home role. You will have to use your own internet. 10. SHIFT TIMES: 8:30 AM to 5:30 PM Philippine time, Monday to Friday