Australian Bookkeeping Assistant

Job Description This is a remote position. Job Overview We are looking for a highly organised and detail-oriented Australian Bookkeeping Assistant to support the day-to-day finance and payroll operations of a busy hospitality business. This role is responsible for ensuring financial records are accurate, supplier invoices are processed on time, payroll is completed correctly, and accounts are maintained efficiently. You will work with accounting, payroll, and rostering systems while coordinating with managers and suppliers to ensure all financial and administrative tasks are completed within deadlines. Key Responsibilities Process supplier invoices accurately in Xero. Maintain accurate financial records and supporting documentation. Monitor shared inboxes and respond to finance-related enquiries. Process payroll, verify timesheets, and manage leave records. Prepare payroll reports and payment files for approval. Process supplier payments and staff reimbursements. Perform supplier statement reconciliations and resolve discrepancies. Complete bank reconciliations and month-end accounting tasks. Assist with stocktake reconciliation and financial reporting. Maintain HR and payroll documentation. Ensure all finance and payroll activities are completed accurately and on schedule. Requirements Minimum 2–3 years of Australian bookkeeping experience, with experience in accounts payable, payroll, or finance administration. Experience using Xero is required. Payroll processing experience is highly preferred. Strong understanding of accounts payable, bank reconciliations, and financial record keeping. High level of accuracy and attention to detail. Excellent organisational and time management skills. Strong written and verbal communication skills. Proficient in Microsoft Excel and Microsoft Office. Ability to manage multiple priorities and meet deadlines independently. Computer and tech-savvy skills Experience supporting hospitality or multi-site businesses is an advantage. Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment. ✅ This role requires: Discipline and commitment to set working hours (strict shift times, not flexible) Use of time tracking software during work hours Active participation in team and client calls with your camera ON Consistent availability and responsiveness throughout your shift Treating this as a long-term, full-time job—not a side gig or freelance task ⏱ Payroll is processed bi-monthly. We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you. Benefits 1. Monthly Salary: Php35,000 2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month 3. You will be paid extra for overtime and Philippine public holidays 4. Probation: 6 months, and after Probation 10 days annual leave credits ​ 5 days of sick leave 5. HMO offered after 6-month probation 6. 13th Month Pay after 30 days 7. Annual Salary Review 8. Laptop provided after 30 days 9. Permanent work-from-home role. You will have to use your own internet. 10. SHIFT TIMES: 7:00 AM to 4:00 PM Philippine time, Monday to Friday