Billing and Accounts Receivable Assistant

JOB DUCK IS HIRING A BILLING AND ACCOUNTS RECEIVABLE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a Billing Assistant and play a key role in supporting billing operations, financial tracking, and administrative processes for a busy professional team. In this position, you will help ensure that billing records, time entries, invoices, and financial data are accurate, organized, and compliant with established procedures. You will collaborate closely with internal stakeholders, analyze billing information, and contribute to projects that improve financial visibility and reporting. The ideal candidate is detail-oriented, proactive, and comfortable working with data, spreadsheets, and written communication in a professional environment.

Schedule:

Monday to Friday from Friday 8:30 AM to 5:30 PM CST

Your Responsibilities Will Include but Are Not Limited To:

• Generating and reviewing reports to support billing accuracy and operational efficiency
• Organizing, maintaining, and updating financial records and related documentation
• Managing email communications through Outlook on behalf of internal team members when needed
• Comparing billed amounts against collected revenue and assisting with data analysis initiatives
• Tracking work in progress, including recorded time that has not yet been invoiced
• Collaborating with team members to ensure timely completion of billing and administrative tasks
• Monitoring accounts receivable and identifying outstanding client balances
• Supporting financial and administrative projects involving billing analysis and reporting
• Assisting with the preparation and drafting of client invoices
• Maintaining and updating Excel spreadsheets containing billing and time entry information
• Analyzing billing reports and determining billable hours available for client invoicing
• Reviewing weekly time entry reports for attorneys, paralegals, and legal assistants to ensure compliance with company billing and time-tracking guidelines

What We’re Looking For:

• Minimum of 1 year of experience as a Billing Assistant
• Experience reviewing, analyzing, and maintaining billing and financial records preferred
• Strong written English communication skills required
• Experience working with billing data, invoices, accounts receivable, or financial reporting preferred
• Ability to accurately handle large amounts of information while maintaining confidentiality
• Comfortable collaborating with internal teams and supporting administrative projects
• Excellent attention to detail
• Advanced organizational and time management skills
• Proficiency in Microsoft Excel and data management
• Proficiency in Microsoft Outlook and email communication
• Ability to analyze billing and financial information
• Strong recordkeeping and documentation skills
• Experience working with PDF reports and Adobe tools
• Ability to manage multiple priorities and deadlines effectively
• Professional judgment and discretion when handling sensitive information
• Collaborative mindset and ability to work effectively within an established team
• Strong problem-solving and analytical skills
• Self-motivated and dependable work ethic
• Positive attitude and strong alignment with team values
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1015 USD to 1100 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.