Bookkeeper for an Australian Real Estate Company

Job Description This is a remote position. OVERVIEW: The role of Bookkeeper is to provide comprehensive financial and administrative support to the client, a specialist project marketing agency focused on residential property development sales across Australia. Reporting to the Deputy COO, this position is primarily responsible for independently managing invoicing, accounts payable, bank reconciliation, commissions processing and payroll across multiple business entities, while exercising strong judgment to identify and escalate discrepancies. JOB DESCRIPTION / RESPONSIBILITIES: As Bookkeeper you are: Responsible for monitoring and managing the accounts inbox, responding to queries within 24 hours and escalating to the Deputy COO where needed. Responsible for invoice generation — pulling requests from the accounts inbox, checking against Salesforce data to ensure timing and commissions are correct, and generating invoices in Xero. Responsible for accounts payable — preparing and processing the ABA file for office-related bills weekly, and saving channel partner details to the designated folder in preparation for commissions processing. Responsible for bank reconciliation across the client's entity bank accounts. Responsible for commissions processing — identifying and flagging discrepancies for rectification, given that different builders and channel partners have different arrangements. Responsible for fortnightly payroll processing for approximately 25 staff across 3 entities. Responsible for data clean-up — updating contacts, email addresses and bank details in the system. Following up overdue invoices and confirming payment timeframes. Supporting monthly, quarterly and end-of-financial-year finance activities. Over time, may take on additional responsibilities including uploading channel partner payments for approval, assisting with bookkeeping for related businesses, and building and maintaining SOPs for all bookkeeping processes. Other projects and tasks as assigned by leadership within the organization. BASIC QUALIFICATIONS: 3–5 years' bookkeeping experience with Australian companies. Minimum 3 years' hands-on experience with Xero; property industry experience is an advantage. Intermediate Microsoft Excel skills. Experience with Microsoft Outlook, Microsoft Teams and DEXT expense management system. Strong experience with invoicing, accounts payable/receivable, bank reconciliation and payroll processing. Certificate or degree in Accounting, Bookkeeping or Finance is preferred. Strong judgment and high attention to detail, with the ability to recognize when something doesn't look right and escalate appropriately. A proactive communication style, with the confidence to ask questions rather than make assumptions. Self-sufficient and able to work independently with minimal oversight once trained. Discreet and trustworthy, with the ability to handle sensitive financial information. Strong ability to triage, prioritize and reprioritize tasks in a fast-paced environment. NICE TO HAVE: Prior bookkeeping or accounts experience within a real estate, property, or financial services business. Experience supporting a fast-growing SME where processes are still being developed and improved. Experience working across multiple business entities or client accounts. General Salesforce experience, with training provided on the client's highly customized Salesforce instance. Experience working with commission-based businesses or varied commission structures. Experience creating and maintaining SOPs for bookkeeping and finance processes. Requirements Requirements TYPE OF POSITION, PHYSICAL REQUIREMENTS, & EXPECTED HOURS OF WORK: ● Full Time Position ● Work From Home Set up ● 8:30AM to 5:30PM AEST ● Laptop / Desktop (Minimum requirements 8 GB RAM, i5 processor & Windows 10) ● Internet Speed (Minimum of 15 MBPS) SALARY AND BENEFITS: ● Salary: 10aud per hour ● Paid Australian Holidays ● Paid Time off Benefits ● Permanent Work from Home ● HMO after 90 days ● 13th month pay bonus ● Supportive Team