Business and Finance Coordinator - ProVeg UK

Business and Finance Coordinator - ProVeg UK Role Summary Are you a master of organisation, a tech-savvy problem solver, and a meticulous editor all rolled into one? ProVeg UK is seeking a dynamic and proactive Business and Finance Coordinator to act as the operational engine of our team. In this multifaceted role, you will be the ultimate "go-to" person, bridging the gap between daily administration, financial coordination, HR support, governance, and internal communications. You will ensure our UK operations run like a well-oiled machine—constantly researching and implementing proactive ways to improve our setups and optimising everyday workflows—allowing our team to focus on maximising our impact in transforming the UKs food system. This isn't just a standard administrative role—you will also step up as our "Digital Champion," driving tech efficiency (including AI integration) across the team, while maintaining an eagle-eye view of UK compliance, data integrity, and financial health. If you thrive in a varied environment where no two days are the same and want to use your talents for a mission-driven cause, we want to hear from you. Job Details Reports to: Co-Director, ProVeg UK Location: Remote (UK-based) with occasional travel for co-working and events Hours: Part-time (28h/week) - 0.8 FTE Salary: Pro-rated for a part-time role, based on a full-time equivalent of £32k (35 hours/week). Contract: One year fixed term (possibility of extension afterwards) Responsibilities Finance & Board Administration Financial Oversight: Manage invoice creation, process team expenses, have a good understanding of our overall budget, and pull monthly budget reports from Sage for budget holders. Reporting: Prepare core financial reports for the board (budget vs. actuals, projections, cash flow charts) and support fundraising financial queries. Board Support: Coordinate quarterly board meetings, manage agendas/slides, take action notes (utilising AI tools), and track the risk and action logs. Operations, HR & Governance HR Support: Manage employee onboarding/offboarding, set up equipment, update personnel databases, and prep monthly payroll, working together with our People & Culture team. Compliance & Governance: Ensure Companies House records, CIC documentation, insurance policies, and GDPR compliance are strictly up to date, supplier contracts management. Team Culture : Plan team-building events, manage co-working events, and coordinate team gifts and milestone cards. Data Integrity & Digital Championship Digital Champion: Act as the internal expert for HubSpot and Wrike, providing staff training and sharing tips on leveraging AI for productivity. Data & Copy Editing: Maintain clean data entry in HubSpot (donations, donor tracking, reporting, supporting prospect research, following up on proposals), and serve as the team’s eagle-eyed proofreader for newsletters, reports, and proposals. Centralised Knowledge Wiki: set up and maintain an internal knowledge Wiki (Confluence), maintain up-to date information, assure everyone on the team has access to information they need Support to Co-directors and PV UK team: Week-to-Week and Ad hoc support: preparing budget queries, business cases, liaising with the external provider for bookkeeping / accounting etc. Further support: creating monthly and quarterly reports in HubSpot Qualifications Exceptional administrative skills to manage everything from HR onboarding and wellbeing scheduling to high-level Board preparation and Director support. A strong eye for detail to proofread and edit internal and external communications, ensuring different pieces of content meet grammar, tone, and branding standards. Ability to maintain meticulous data integrity in our CRM for programme and fundraising activities. Prepared to embrace being a ‘Digital Champion’, helping team members to learn and embrace platforms we use such as Wrike / Hubspot / Gemini. Organised and able to hold us to strict legislative timelines or important annual dates (e.g., filing of accounts / updating Companies House records). Good financial competency and confidence in liaising with People and Culture / accountants. An understanding of basic UK employment processes, Health & Safety, insurance handling, and corporate governance (e.g., Companies House). When? Application deadline: 21.8.2026 Start date: October 2026 Benefits of working with ProVeg A strong organisational focus on personal development, with a designated training budget Provision of a work laptop Flexible, trust-based working arrangements and home-office arrangements Career development support Mental health & wellbeing support via access to the OpenUp platform and a free Headspace subscription We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world Generous annual leave entitlement - 25 days increasing by one day a year to a maximum of 30 days (plus bank holidays) Enhanced maternity, paternity, shared parental, and adoption pay Employee Assistance Programme including counselling Access to 24/7 virtual GP Service Access to the Wisdom app with exclusive perks and discounts Compassionate animal companion leave And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet! Further Information Please apply with your CV and a cover letter explaining why you are motivated to join ProVeg and describe how you can bring in your experience to this role. Even if you do not meet all the requirements, we still encourage you to apply. Our tasks are diverse, and we are flexible in how we distribute them. We are happy to support your growth and development. We also encourage all applicants to apply without a photo or disclosing their date or place of birth . If you are living with a disability, health condition and/or neurodiversity, please feel free to let us know how we can adjust and support your application process. For example, we can offer alternative tools, different interview formats, or additional time for tasks. Important: Please make sure to use your own words and ideas in the cover letter. The goal is for us to know you better in order to assess if this role and your motivation are a good fit. Letters written with AI, or written in a language other than English, will be disregarded. For any questions about the role or application process, feel free to contact [email protected] . (Please note: Applications sent directly to this email address will not be considered. Kindly follow our official application process.) Application Procedure: The recruitment process may include: First screening of applications Interview with People & Culture (30mins) Job related trial task (~ 2 hrs.) Second interview with the team (60mins) Department ProVeg UK Locations United Kingdom (Remote) Remote status Fully Remote About ProVeg International ProVeg International works to accelerate the transition to a sustainable global food system by making plant-rich foods and alternative proteins more accessible and appealing. ProVeg engages with all relevant stakeholders to create a world where the food we eat is good for all people, animals, and our planet. ProVeg has received the United Nations’ Momentum for Change Award and works closely with key UN food and environment agencies. ProVeg creates global impact, with offices in 14 countries across five continents and more than 250 employees. Diversity Statement ProVeg is committed to equal opportunity in employment for all, regardless of migration history and nationality, religion, skin colour, gender, age, genetic information, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People from the Global Majority, women, people with disabilities, members of LGBTQIA+ communities, older adults, neurodivergent people, refugees, and people living with HIV are explicitly encouraged to apply. In 2020, ProVeg signed the Diversity Charter, a self-commitment and association dedicated to promoting a prejudice-free work environment. In 2022, ProVeg achieved a score of 88.1% on the PRIDE Index, the LGBTIQ+ Diversity Performance Index, which is over 20 percentage points higher than the overall average of 67.9%. Data Protection Information for Applicants : More information about the processing of your personal data during your application at ProVeg e.V. can be found here in German and English . Founded in 2017 Coworkers 250-300