Buyers Admin Assistant - 6 Month Temporary Contract

Posted Wednesday, 12 August 2026 at 00:00 | Expires Wednesday, 26 August 2026 at 23:59 At Seasalt, creativity is in our DNA. We began in 1981 in a small shop in Penzance, crafting workwear for local mariners and artists. Today, we’re a modern lifestyle brand with over 80 shops across the UK and Ireland, 400+ wholesale stockists, and a growing global presence. We may have grown, but we’ve always stayed true to our roots with Cornwall’s artistic influence and maritime heritage woven into every garment. As a certified B Corp and winner of Drapers “Best Place to Work” in 2024, we’re proud to balance our culture with long term growth. It's an exciting time to join us as we build on our distinct creative handwriting, brand differentiation, and expanding both internationally and in the UK. As a Buyer’s Administration Assistant, you will play a critical role in ensuring the seamless execution of the buying strategy through exceptional administrative, operational, and data management support. This role is the foundation of the buying function, responsible for managing purchase orders, sample coordination, product data accuracy, and supplier communication, all while maintaining the smooth day-to-day operations of the team. With an eye for detail, strong organi s ational skills, and a proactive mindset, this role suppor ts the critical path, mainta ins product data, liais es with suppliers and supports the team in product development and trading decisions to help deliver commercially successful, design-led product ranges that align with brand values and strategic goals. Please note this is a full-time, permanent role contract which is primarily based at our Falmouth Head Office with occasional remote working. You’ll help us by: Owning the purchase order (PO) process, accurately raising and managing orders in line with the critical path, ensuring all data is correct and proactively resolving any queries or delays. Ensuring timely approvals and updates are communicated to relevant teams, supporting an efficient production timeline. Taking responsibility for managing the buying sample set , covering postage, storage, and Falmouth Business Park (FBP) stock management and that they are clearly presented for sign-off and aligned with D2C and wholesale buying decisions across all partners and channels. Act ing as the main point of contact and coordinator for sample handling and approvals, working closely with photography, tech, and design teams and maintaining up to date photography sample sheets. Maintain ing and updat ing the PLM (Product Lifecycle Management) system throughout the product lifecycle, including colour approvals, lab dips, desk looms, trim/branding, capsule, phase, grade and branding are completed for all ranges for efficient tracking and sign off, and ensuring consistency with design and buying updates. Maintaining and updating the Buying Range Plan (shopping list), ensuring any development changes are reflected in PLM. Ensur ing fabric, trim, and branding BOMs (Bills of Materials) are correctly created and aligned with design specifications. Conducting online checks for images, swatches, and product commentary, ensur ing all product information is correctly displayed across online and wholesale channels and logging any web change queries to the Buying and Digital team. Support ing the Assistant Buyer to conduct bulk approvals, ensuring supplier notifications are sent within 48 hours to maintain production schedules. Prepar ing for weekly trade meetings, ensuring samples are ready, insights are gathered, and key takeaways are recorded. Preparing and distributing minutes for key meetings, including sign-offs and range reviews, ensuring clear follow-ups. Support ing the team with weekly reports including trading analysis and shop reports, identifying key trends, pricing strategies, and market insights to ensure the brand remains commercially competitive. Conduct ing FX rate and HTS code checks by department, ensuring accurate duty classification and costing. Using Power BI to monitor data consistency across PLM, AX/D365, and PIM (Product Information Management) resolving errors and missing information and troubleshooting issues with relevant teams to support a smooth critical path and system integration. The skills you’ll be sharing with the team: Experience in overseeing day-to-day operations, and addressing any issues that arise. Either a relevant qualification or experience in a transferable role which requires high levels of organisation. Enthusiastic with s trong knowledge of, and interest in product and fashion. Strong eye for detail. Excellent communication skills . Demonstrates a proactive growth mindset, continuously developing skills, embracing feedback, and adapting positively to new challenges to enhance creative and commercial impact. Highly organised with the ability to complete tasks in a timely manner . Ability to work well both independently and as part of a team. Able to work in a fast-paced environment and prioritise effectively. Good system knowledge, able to maintain systems data accurately. Why we hope you’ll love working with us: The success of Seasalt is down to the skill and hard work of our team. We don't just want to attract the best and brightest people to come and work with us, we want you to stay and grow with us. As well as doing everything we can to support your development professionally, we believe encouraging personal growth is just as important. So you can fulfil your passion and purpose, not just at work but in life, we offer a range of benefits that are designed to enhance your career and wellbeing: Salary: £25,700 (Band 1) 34 days paid annual leave (including bank holidays), increasing with length of service Attractive 50% employee discount Flexible benefits allowance to personalise your benefits package Private Medical Scheme including 24/7 virtual GP Free access to our Employee Assistance Programme through Retail Trust with 24/7 support Pension plan with generous 7% employer contributions Life assurance programme Enhanced family leave policies Flexible working opportunities with our hybrid working approach Learning and Development opportunities Do Good Things with our two days per year paid volunteering opportunities Employee networks to develop and provide support to our people, including the Inclusion & Belonging Network 100s of savings on top retailers and gym memberships through our discount hub At Seasalt we have a brilliant team of people – they're what make Seasalt a fantastic place to work. We love to celebrate uniqueness and are committed to making Seasalt a place where everyone feels they belong. As an inclusive employer, we want to invite a diverse range of candidates to apply for our roles. We aim to work flexibly where possible and value a range of perspectives - diversity of thought helps us to grow – so please apply if this is a role that would make you excited to come to work every day. We're happy to help with any adjustments to our recruitment process and beyond. Just drop us an email at [email protected] Closing date for applications is 26th August 2026, however our roles can close earlier so we would recommend applying as soon as you are able. IND-832