California Trust Administration Paralegal

JOB DUCK IS HIRING A CALIFORNIA TRUST ADMINISTRATION PARALEGAL

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Role Overview

At Job Duck, we are seeking an experienced California Trust Administration Paralegal who is passionate about helping clients navigate complex legal matters and ensuring cases move forward efficiently and accurately. This role is ideal for a professional who enjoys taking ownership of their caseload, collaborating closely with attorneys, and providing exceptional support throughout every stage of the legal process. You will play a critical role in trust administration, trust management, conservatorship matters, case strategy development, legal document preparation, and client communication. Success in this position requires strong organizational skills, a proactive mindset, and the ability to manage multiple deadlines while maintaining a high level of accuracy. If you thrive in a detail-oriented environment and are committed to delivering outstanding legal support, we encourage you to apply.

Schedule:

Monday to Friday 8:30 AM - 5:30 PM [PST][PDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Preparing, reviewing, and submitting legal forms and court filings
• Communicating with clients, courts, experts, financial institutions, and other parties
• Scheduling legal events, meetings, hearings, and case milestones
• Coordinating hearing preparation and case readiness activities
• Conducting document review and identifying potential issues
• Monitoring case deadlines, milestones, and upcoming court requirements
• Drafting pleadings, motions, petitions, affidavits, declarations, discovery documents, subpoenas, agreements, and court orders
• Handling trust administration and conservatorship matters
• Developing legal strategies in collaboration with attorneys
• Managing assigned caseloads and ensuring matters progress in a timely manner
• Providing feedback on workflow improvements and operational efficiency
• Ensuring compliance with firm procedures and applicable legal requirements
• Supporting attorneys with hearing, mediation, and trial preparation
• Assisting with document organization, scanning, filing, and records management
• Maintaining accurate records of billable and non-billable time
• Providing status updates to clients and legal team members
• Maintaining and updating client files and case management systems
• Reviewing the California Probate Code, California Rules of Court, and other applicable regulations
• Conducting legal research and case analysis related to trust administration, conservatorships, and probate matters
• Drafting correspondence, reports, legal summaries, chronologies, and supporting case documentation

What We’re Looking For:

• 2+ years of paralegal experience with in-depth California trust administration, trust management, and conservatorship matters.
• Experience with California courts, probate procedures, legal research, case analysis, drafting, document preparation, and court filings.
• Strong case management, calendaring, deadline tracking, organization, and time management skills.
• Excellent written and verbal English communication with a strong client service and professional judgment.
• Critical thinking, problem-solving, attention to detail, reliability, accountability, and ability to work independently.
• Ability to work effectively with attorneys and legal teams while demonstrating patience, empathy, adaptability, and a proactive approach.
• Strong technology proficiency and willingness to learn new systems, with a solution-oriented mindset and commitment to excellence.
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1,142 USD to 1,220 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.