California Trust Administration Paralegal

JOB DUCK IS HIRING A CALIFORNIA TRUST ADMINISTRATION PARALEGAL

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Role Overview

Join Job Duck as a California Trust Administration Paralegal and play a vital role in supporting attorneys and clients through complex trust administration and conservatorship matters. This opportunity is ideal for a legal professional who enjoys managing cases from start to finish, maintaining exceptional organization, and proactively driving progress without constant oversight. You will work closely with attorneys to develop case strategies, prepare legal documents, coordinate court filings, and ensure important deadlines are met. Success in this role comes from combining strong legal knowledge with excellent communication, empathy, and a genuine commitment to delivering outstanding client service. If you thrive in a fast-paced legal environment and take pride in moving cases forward efficiently, we encourage you to apply.

Schedule:

Monday to Friday from 8:30 AM - 5:30 PM [PST][PDT] (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Conducting legal research and case analysis related to trust administration, probate, and conservatorship matters
• Communicating with clients, experts, courts, and third parties to provide updates and gather information
• Monitoring deadlines, milestones, and court-related requirements
• Coordinating and preparing materials for hearings, mediations, and attorney meetings
• Maintaining electronic and physical case files
• Organizing, summarizing, and maintaining case-related information
• Preparing reports, correspondence, chronologies, and legal summaries
• Providing exceptional client service through clear and professional communication
• Managing legal calendars and scheduling important deadlines
• Managing assigned caseloads and ensuring timely progress of all matters
• Tracking and recording billable and nonbillable time entries
• Handling trust administration, trust management, and conservatorship matters
• Collaborating with attorneys and team members to improve case workflows and office procedures
• Preparing Judicial Council forms and supporting legal paperwork
• Supporting attorneys in developing and implementing legal strategies
• Drafting motions, pleadings, petitions, affidavits, declarations, subpoenas, agreements, court orders, and other legal documents
• Reviewing the California Probate Code, California Rules of Court, and applicable local rules
• Performing document reviews and case assessments
• Submitting forms, legal filings, and supporting documentation

What We’re Looking For:

• Minimum of 2 years of experience working as a Paralegal, Legal Assistant, or Legal Secretary
• Experience working with California Trust Administration processes is required, with a strong understanding of trust administration procedures, trust management matters, and conservatorship cases
• Associate degree in Paralegal Studies, Legal Assistant Studies, or Bachelor’s degree preferred but not required if the minimum experience requirement is met
• Extensive knowledge of California Trust Administration procedures
• Experience handling trust administration, probate, and conservatorship matters
• Strong case management and legal document preparation skills
• Ability to manage deadlines and effectively prioritize workload
• Excellent written and verbal communication skills in English
• Strong legal research and analytical skills
• Client-focused mindset with a professional and empathetic approach
• Highly organized and detail-oriented work style
• Self-starter with the ability to work independently
• Strong problem-solving and critical-thinking skills
• Accountability and commitment to producing high-quality work
• Adaptability and willingness to learn new systems and technologies
• Strong time-management and multitasking abilities
• Professional judgment and discretion when handling sensitive information
• Strong collaboration skills and ability to work effectively with attorneys and legal teams
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1,400 to 1,700 USD.
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.