Cash Management Specialist

Heirloom exists to connect people to places and to each other. We design, build, and operate beautiful spaces that redefine what it feels like to travel as a group. With roots in New Orleans and a growing presence in more than a dozen destinations nationwide, Heirloom blends the warmth of hospitality with the power of technology to create unforgettable group travel experiences. Our focus on providing world-class accommodations in premier destinations, combined with a data-driven and tech-enabled operational strategy, has allowed Heirloom to carve out a distinctive position within the luxury short-term rental and property management space.

Overview

The Offshore Cash Management Specialist is responsible for executing and managing daily cash transfers across a complex network of bank accounts and bank institutions to ensure financial efficiency across the company’s multi-entity luxury short-term rental portfolio. This role plays a critical part in maintaining proper cash positioning to support payroll, vendor payments, property-level expenses, tax obligations, and debt service requirements. The ideal candidate is highly detail-oriented, process-driven, and comfortable operating within established internal controls while handling sensitive financial transactions. This position requires strong organizational discipline, real-time responsiveness, and the ability to coordinate closely with accounting and leadership teams to ensure seamless cash flow management.

Benefits

• 100% Remote work
• Biweekly pay in USD
• Paid time off
• Opportunity to work with a U.S.-based luxury brand.
• Travel and gain valuable exposure to the U.S. market
• Indefinite-term U.S. contractor agreement
  
  

Essential Functions

• Execute daily intercompany transfers across multiple bank accounts and entities in accordance with approved cash plans
• Monitor account balances to ensure adequate liquidity for payroll, vendor payments, property expenses, tax payments, debt service, and other operational obligations
• Maintain daily bank reconciliations to ensure proper recording of each transaction
• Coordinate with accounting and leadership to anticipate upcoming funding requirements and operational cash demands
• Initiate transfers in accordance with documented internal control procedures and approval workflows
• Support month-end and year-end close by providing cash movement documentation and reconciliation support
• Maintain cash planning logs
• Assist in maintaining organized banking documentation, authorized signer lists, and access controls
• Partner with finance leadership to optimize cash positioning across entities while minimizing idle balances
• Ensure strict adherence to confidentiality and security protocols when handling sensitive financial information
  
  

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field
• 2–4+ years of experience in cash management, banking operations, or accounting
• Experience supporting U.S.-based companies preferred
• Experience working with multiple bank accounts, institutions and multi-entity environments
• Strong understanding of cash flow management principles
• Experience initiating and tracking ACH, wire transfers, and intercompany transfers
• Experience with Sage Intacct, NetSuite or similar accounting software
• Familiarity with U.S. banking platforms
• Proficiency in Excel, including tracking schedules and reconciliation support
• Strong attention to detail with the ability to manage high transaction volume
• Strong written and verbal English communication skills
• Ability to maintain regular overlap with U.S. business hours
• High level of discretion and confidentiality when handling sensitive financial data
• Strong organizational skills and ability to prioritize urgent payment needs
• Ability to work independently in a remote, fast-paced environment