Civil Legal Assistant

About the Role

We’re looking for a Bilingual Legal Assistant (English/Spanish) to join our U.S. litigation and personal injury team. You’ll help keep our cases on track by managing communications, organizing documents, assisting with filings, and ensuring deadlines are met.

This is a hybrid role – mostly remote with one in-person day per week for coordination and team development.

Key Responsibilities

• Support attorneys, case managers, and paralegals with daily litigation and pre-litigation tasks.
• Draft, review, and format legal documents, correspondence, affidavits, discovery, pleadings, exhibits, and case-related materials.
• Coordinate court filings, service of process, citations, notices, hearings, mediations, and trial-related deadlines.
• Communicate professionally with clients, providers, insurance adjusters, courts, opposing counsel, and third parties in English and Spanish.
• Request, track, review, and organize medical, billing, employment, insurance, and case-related records.
• Maintain accurate notes, tasks, deadlines, and case updates in CasePeer and other firm systems.
• Manage emails, calendars, reminders, and scheduling through Outlook and other firm platforms.
• Handle inbound and outbound client communications through RingCentral and document all activity appropriately.
• Assist with discovery, document collection, record summaries, demand preparation, reductions, and settlement-related tasks as assigned.
• Monitor case progress and follow up on outstanding items to ensure matters continue moving forward.
• Keep electronic files organized, updated, and labeled consistently for easy access by the legal team.
• Perform administrative and operational tasks as needed to support the Civil and Personal Injury departments.

Requirements

• Fluent English and Spanish (C1 level or higher)
• Strong writing and communication skills in both languages
• Excellent organization and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficient with CasePeer, Outlook, and RingCentral (or similar legal and communication platforms)
• Professional work ethic and ability to follow procedures accurately
• Own computer/laptop with reliable internet connection
• Availability to work Monday to Friday, 9 AM–5 PM Dallas time (with seasonal adjustment)
• Attendance at one in-person day per week

Preferred Qualifications

• Prior experience with U.S. civil litigation or personal injury law
• Familiarity with e-filing, service coordination, discovery management, and exhibits
• Experience using a case management system (CasePeer preferred)

Compensation & Benefits

• Direct company contract
• Monthly compensation: USD $1,350
• Monthly performance bonus of up to USD $100 based on results, productivity, and consistency
• Hybrid work model in Medellín (remote work with one onsite day per week)
• Opportunities for growth and advancement within a professional, bilingual legal team
• Ongoing training and development in U.S. legal processes and case management systems
• Schedule: Monday through Friday, 9:00 a.m. to 5:00 p.m. Dallas, TX time (adjusts automatically for U.S. daylight saving time)