Clerk, Grade 1 - Fire Prevention & Preparedness

Posted Tuesday, September 1, 2026 at 4:00 AM | Expires Wednesday, September 16, 2026 at 3:59 AM About Toronto Community Housing Corporation Toronto Community Housing Corporation (“TCHC”) is the largest social housing provider in Canada and the second largest in North America. We are wholly owned by the City of Toronto and operate in a non-profit manner. TCHC provides homes to over 41,000 low and moderate-income households in 88 of Toronto's neighbourhoods, with 93,000 tenants from many different backgrounds with a diversity in age, education, language, mental and physical ability, religion, ethnicity and race. We are an essential part of the City of Toronto's fabric and social system. Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work. Vacancy Type: Full-time Temporary Salary/Hourly Range: $37.45 - $40.90 per hour Work Details (Days/Hours): Monday – Friday, 35 hours per week Hybrid Eligible Yes Affiliation: CUPE Local 79 Contract Length: Contract Length: until December 31, 2026 Division and Department Operations - Fire, Life, Safety Number of Vacancies: 1 Existing/New Job: Existing Grade: TCHC 5 Vacancy Status Existing Vacancy Candidate List or Eligibility List: Candidate List What we offer In addition to competitive compensation and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including: Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities; Defined benefit pension plan with OMERS, includes 100-per-cent employer matching; Employee and family assistance program; Maternity and parental leave top up (93% of base salary); Fitness membership discount. This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible, while considering operational and service delivery requirements. Make a difference Do you see yourself working for one of the largest social housing providers in North America that is dedicated to improving the lives of its tenants? Are you a dynamic, service-oriented individual who is eager to learn and expand on current skills? If this sounds like you, then we have an opportunity you won’t want to pass up! Reporting to the Manager, Fire Prevention and Preparedness, the incumbent will provide administrative and coordination support for activities related to the notice of violations and false fire alarms within the Corporate Fire Life Safety department at Toronto Community Housing Corporation. The incumbent will be required to work closely with key internal partners to ensure seamless and efficient delivery of services in a manner that aligns with TCHC's tenant-focused culture. Lastly, the incumbent will be required to work with a high degree of independence, using tact and good judgement in the communication and processing of information. What you’ll do Provide administrative and coordination support for the notice of violation and false fire alarm processes. Centralize intake and tracking of all notice of violations and false fire alarm reports. Liaise with key internal partners to follow-up on status of remediation activities. Conduct data analysis and prepare the notice of violation and false fire alarm reports. Maintain filing systems (hard and soft copy) to ensure records are current, orderly, complete, and accurate. Update the centralized electronic repository for the status of notice of violations and false fire alarms. Assist with development of policy and procedure documentation (e.g. process mapping). Identifies and makes recommendations to enhance service delivery. Centralize inquiries (e.g. telephone, e-mail, in-person) related to notice of violations and false fire alarms. Assists with administrative duties, which can include faxing, photocopying, scanning; and Undertake special projects and activities as required. What you’ll need Experience in an administrative position with an emphasis on front-line customer service Excellent interpersonal skills to deal courteously with applicants, staff, elected officials, external agencies and the general public Some familiarity with regulations and legislations governing social housing in Ontario, with the ability to learn about specific policies Ability to recognize situations that require intervention including racist behaviour, mental health issues and ability to refer to appropriate staff/agency Ability and sensitivity in providing respectful service to diverse populations (age, race, language, gender, sexual orientation, culture and disability) Demonstrated experience utilizing computer software packages such as, Microsoft Word, Excel, and database applications Must be able to work cooperatively as a team member and handle a high volume of work with minimum supervision Experience in preparing correspondences, memos, reports and letters Must be able to organize and prioritize work in a busy resource centre Some familiarity with a broad range of community services including Housing Providers Ability to facilitate groups in training workshops or public meetings Ability to troubleshoot basic technical What’s next Once you apply, we’ll review your resume and contact you if we believe your skills and experience will make you successful in the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks. Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles. Thank you for your interest in Toronto Community Housing We recognize that people bring experience and talent that goes beyond the technical skills and requirements of a job. If you possess similar experience that is close to what we’ve included in the job postings below, we encourage you to consider applying. We strongly believe that diverse experience, transferable skills, and passion are key! Once you have submitted your application successfully, you will receive a confirmation email. We encourage you to check out our careers page often, as new opportunities become available on a regular basis. Our commitment to equity, diversity and inclusion We are committed to providing equal opportunity to all employees and strive to create a diverse workplace that reflects the cultural mosaic of our great city and the communities we serve. We recognize the value that comes from different viewpoints, unique experiences and diverse perspectives of our employees, who bring fresh, new ideas to our business. Diversity plays a key role in our ability to deliver on our mission to provide clean, safe, well-maintained, affordable homes for tenants. TCHC is committed to diversity and inclusion within its community and encourages applications from Indigenous peoples, racialized persons/persons of colour, persons with disabilities, women, 2SLGBTQ+ persons, and others who can help us provide vibrant communities and make our city a great place to live. In an effort to ensure access to information for people with disabilities, we have noticed that some screen readers do not function properly with our job portal. If you are a person with a disability and are experiencing issues with our job portal and would like access to our job postings in an alternative format, please email your request to our People and Culture Division at accessibility.hr@torontohousing.ca . Accessibility for applicants Toronto Community Housing is committed to equity in employment. Our goal is a diverse, inclusive, and barrier-free workplace that reflects the communities we serve. We will provide reasonable accommodation to applicants with disabilities at all stages of the hiring process in accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and Toronto Community Housing’s Accessibility Policy . If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to our People & Culture department at Accessibility.HR@torontohousing.ca or call our accessible accommodations line at (416) 981 - 4119. Please refer to the job requisition number when you contact us. We use AI technology through the use of pre-screening questions to assist in the screening process.