Compliance Administrator

Compliance Administrator - Part-Time - Remote – Nonprofit

Location: Remote (U.S.)

Schedule: Part-Time | Approximately 20 hours per week

A growing national nonprofit organization is seeking a highly organized and detail-oriented Compliance Administrator to oversee and coordinate organizational compliance requirements across multiple states.

This position plays a critical role in ensuring the organization remains in good standing by managing state registrations, regulatory filings, tax compliance, licensing, and other administrative compliance obligations. The ideal candidate is proactive, deadline-driven, and enjoys bringing organization and accountability to complex processes.

Key Responsibilities

• Manage annual state charitable registrations, renewals, and required filings across multiple states.
• Coordinate state tax registrations, business registrations, and regulatory compliance requirements.
• Track filing deadlines and maintain an organizational compliance calendar.
• Ensure the organization remains in good standing with state and federal agencies.
• Maintain compliance records, certificates, licenses, permits, and supporting documentation.
• Coordinate with internal departments and external partners to obtain required information for filings and renewals.
• Assist with IRS, state, and regulatory correspondence.
• Support insurance renewals, certificates, and related compliance documentation.
• Prepare reports and compliance status updates for leadership.
• Identify compliance risks and recommend improvements to strengthen organizational processes.
• Develop and maintain standardized procedures for ongoing compliance management.

Qualifications

• 3+ years of experience in compliance, corporate administration, legal administration, accounting, nonprofit administration, or a related field.
• Experience managing multi-state registrations, renewals, or regulatory filings.
• Knowledge of state business registrations, charitable registrations, sales tax, payroll tax, or other state compliance requirements is strongly preferred.
• Exceptional organizational skills with the ability to manage numerous deadlines simultaneously.
• Strong attention to detail and a commitment to accuracy.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to work independently while collaborating effectively with a remote team.

Preferred Experience

• Multi-state nonprofit compliance
• Corporate governance or entity management
• Secretary of State filings
• Charitable solicitation registrations
• State tax registrations and compliance
• Insurance and certificate management
• Working with outside legal counsel, accounting firms, or regulatory agencies

What We Offer

• Fully remote position
• Flexible schedule (approximately 20 hours per week)
• Opportunity to make a meaningful impact within a mission-driven national nonprofit organization

If you're a highly organized professional who enjoys building structure, managing compliance, and ensuring organizations stay ahead of critical deadlines, we'd love to hear from you.