Construction Administrator

Job Title: Construction Administrator Job Description The Construction Administrator proactively leads commercial construction projects throughout the construction phase, serving as a key liaison between owners, contractors, architects, consultants, and internal project teams. This full-time, exempt role is based in the Harrisburg, PA office with a hybrid schedule, and focuses on contract administration, field observation, documentation, and coordination from construction documents through project closeout. Responsibilities Review construction drawings during the Construction Documents phase and meet with the Project Manager to understand project scope, requirements, and key milestones. Attend and facilitate the initial project conference to establish expectations, communication protocols, and project procedures with owners, contractors, and project stakeholders. Attend and facilitate regularly scheduled project conferences, ensuring agendas are prepared, discussions are documented, and action items are clearly communicated. Visit construction sites up to twice a week to observe conditions, verify compliance with contract documents, and prepare detailed field reports for distribution to the owner and contractor(s). Prepare and issue minutes of all project conferences in conjunction with the Project Administrator, ensuring accurate and timely documentation of decisions and action items. Review and respond to Requests for Information (RFIs) from contractor(s), coordinating any required input from internal project team members and consultants, and ensuring clear, timely responses. Review and respond to submittals, including product data, shop drawings, samples, and related documentation, coordinating feedback and approvals from internal team members and consultants. Review and approve contractor applications for payment, and make recommendations to leadership and the owner regarding any funds to be withheld based on project status or quality concerns. Review and approve contractor change order requests, and provide recommendations to leadership and the owner on appropriate adjustments to the requested amounts and contract terms. Attend the project site to perform substantial and final completion punch list inspections, documenting deficiencies and creating field reports for distribution to the owner and contractor(s). Regularly communicate with the owner and contractor(s) regarding project progress, schedule impacts, change orders, and other issues, and coordinate required assistance from office management. Support bidding services and assist Specification Writers and Project Administrators with construction administration tasks and documentation requirements. Coordinate project activities through project closeout, ensuring all documentation, punch list items, and contractual obligations are completed and properly recorded. Facilitate and manage project meetings, including scheduling, agenda preparation, documentation, and follow-up to ensure alignment among all stakeholders. Maintain accurate construction reporting and documentation, including field reports, meeting minutes, RFIs, submittals, change orders, pay applications, and punch lists. Provide responsive customer service to owners, contractors, and project partners, ensuring questions and concerns are addressed professionally and efficiently. Essential Skills Demonstrated experience supporting commercial construction projects only; residential construction experience will not be considered. Proven experience working on commercial projects with budgets exceeding $1 million. Ability to independently lead and facilitate meetings with owners, contractors, consultants, and internal project teams. Strong understanding of commercial construction processes, documentation, and contract administration from construction documents through project closeout. Experience performing construction site observations, field inspections, and coordinating project activities through substantial and final completion. Proficiency in construction administration tasks, including RFI management, submittal review, change order review and management, pay application review, and punch list coordination. Ability to review and interpret construction drawings, specifications, and project documentation accurately and thoroughly. Strong skills in project coordination and project management within a commercial construction environment. Proficiency with office productivity software for data entry, documentation, and scheduling meetings. Excellent communication and customer service skills for frequent interaction with project managers, architects, consultants, owners, and contractors. Ability to travel to project sites up to twice a week, with meals and mileage covered. Additional Skills & Qualifications OSHA 30 Certification (required or preferred depending on project needs). Proficiency with Procore project management software for managing RFIs, submittals, change orders, pay applications, and punch lists. Proficiency with Bluebeam Revu for document review, markups, and collaboration on construction drawings and specifications. Experience using project management platforms to track RFIs, submittals, change orders, pay applications, and punch lists. Strong knowledge of construction reporting and documentation best practices. Ability to work autonomously while collaborating closely with owners, contractors, architects, consultants, and internal project teams. Attention to detail and strong organizational skills for managing multiple concurrent project tasks and documentation requirements. Work Environment This role is based in the Harrisburg, PA office and offers a hybrid work schedule, with in-office presence on Mondays and Thursdays and remote work on other days. The position involves regular travel to construction sites, typically up to twice per week, with meals and mileage fully covered. Team members work directly with owners, contractors, architects, and consultants, gaining exposure to diverse commercial project types and budgets exceeding $1 million. The environment is highly collaborative, with employees entrusted to lead project meetings, coordinate RFIs and submittals, manage change orders and pay applications, and oversee construction activities through project closeout. The organization promotes work-life balance through competitive paid time off, paid holidays, healthcare benefits, retirement contributions, and opportunities for long-term career growth and increased vacation and sick leave benefits tied to tenure. Job Type & Location This is a Permanent position based out of Harrisburg, PA. Pay and Benefits The pay range for this position is $75000.00 - $100000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Health Benefits Multiple medical plan options are available, including: PPO plans with deductibles ranging from $500 to $1,650 per individual. HSA-compatible plans with deductibles of $1,000 and $3,000 per individual. Dental and vision coverage are included with the benefit elections. Employees who waive company health insurance are eligible for a $1,000 annual healthcare bonus. 401(k) Retirement Plan Employer contribution is the lesser of: 10% of the employee's annual contribution, or 1% of the employee's annual salary. Paid Holidays Nine paid holidays annually, including: New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Day After Thanksgiving Christmas Day Two Floating/Personal Holidays that can be used throughout the year with supervisor approval. Vacation Time New employees accrue vacation at one day per month after two months of full-time employment, providing up to 10 days during the first year. After the first year, employees earn two weeks (80 hours) annually. Employees with 5+ years of service receive increased vacation based on tenure, with schedules showing growth up to approximately 15 days per year depending on role and years of service. Sick Leave Sick leave varies by employee classification and tenure: Support Staff/Hourly employees begin with 2 days and increase with service. Professional/Admin/Sales employees begin with 3 days and increase over time. Executive employees receive higher sick leave allowances, increasing with tenure. Leave Programs The company complies with both the Federal and State Family & Medical Leave Acts (FMLA). Workplace Type This is a hybrid position in Harrisburg,PA. Application Deadline This position is anticipated to close on Sep 14, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.