We are a small Canadian real-estate developer in Nova Scotia. We design and build multi-unit residential projects. Our design side runs on systems that work. Our construction side doesn't yet — and we're going to be honest with you about that.
The mess, plainly: multiple active builds. Subcontractor sourcing that stalls for weeks because we lack options. Procurement scattered across spreadsheets. Supplier outreach so uncoordinated that suppliers have asked who actually speaks for us. Site records living in chat threads and people's memory.
This job is not to follow our process. There isn't one. The job is to build it, then run it with the team.
What You'll Own (outcomes, Not Tasks)
A subcontractor & supplier pipeline — sourcing ? bids ? decision ? contract, visible at every stage
Procurement that doesn't stall: one owner (you), clear status, automated follow-ups
Site execution rhythm: daily logs, punch lists, schedules people can actually trust
The tooling is your call — ClickUp, Sheets, Airtable, Quickbase, GoHighLevel, n8n, anything. We don't require coding. We require systems that keep running when you're not pushing them.
How we work: Remote, full-time, Atlantic Time overlap. You report directly to the CEO, with real authority from day one. We are AI-native — Claude sits inside every workflow here and we'll expect it in yours. We pay for proof, fast: salary reviews follow demonstrated ownership, not anniversaries — ask us to show you how that has worked here. People who build core systems at Helio participate in the upside.
Who tends to fit: estimators, site engineers, QS, construction PMs, and ops leads who got so frustrated with manual chaos that they built trackers, databases, SOPs, or automations nobody asked for. If you have never voluntarily systematized something, this role will frustrate you.
To apply — no cover letter. Answer two questions (bullet points fine; specifics win; please don't polish it with AI):
Show us something you built that nobody asked you to build — a tracker, database, process, automation, or small business. A link beats a description. What broke first, and what did you change?
If you took over construction operations for a company you'd never seen, what would you need to learn in week one — and how would you learn it?
Put FOUNDATION as the first word of your application.