Contract Administrator

Salary Range: $80,000.00 To $90,000.00 Annually “Be part of a company that is influential and the standard for a rapidly evolving industry!” WHO ARE WE? RealTime Software Solutions (RTSS) is a Global Leader and rapidly growing SaaS technology company that provides comprehensive Software Solutions to the clinical research industry. Our Vision is to reshape the global clinical research industry with innovative solutions that help advance medicine and save lives. Our cloud-based solutions are dedicated to solving complex problems and simplifying clinical research processes to be more organized, efficient, and cost-effective. We are based out of San Antonio, TX, but are truly a remote and telecommuting company. WHAT ARE WE LOOKING FOR? The Realtime Contract Administrator will play an essential role in leading the corporate global contracting needs for all of RealTime’s products and services. The Contract Administrator will prepare, process, and monitor client, consultant, and vendor agreements for the company. The Contract Administrator will manage the organization’s contract lifecycle, ensuring compliance with legal requirements, mitigating risks, and optimizing contract terms. This position requires a thorough understanding of legal and contracting terminology, strong organizational abilities, and maintaining excellent relationships with our valuable clients and all stakeholders. WHAT WILL YOU BE DOING? Manage and coordinate the administration of all contract activities to include subscription service agreements, amendments, consulting agreements, vendor agreements, NDAs, etc. Develop and maintain a contract management system, including templates, databases, and tracking mechanisms, to ensure efficient contract administration and reporting. Support the development and implementation of contract management policies, procedures, and training programs to promote consistency and compliance across the organization. Lead the implementation and integration of automated contract management solutions, as well as the design and implementation of an optimized contracting model utilizing best practices and methodologies for process enhancement and workflows. Maintain accurate and up-to-date contract records, including contract versions, amendments, correspondence, and other related documents. Ensure proper storage, organization, and retrieval of contracts for reference and audit purposes. Draft, review, and modify various contracts and modifications in collaboration with stakeholders, ensuring accuracy and compliance. Assist customers with all contract-related requests, including terminations; research and resolve contract issues, disputes, terms/conditions, etc. Assist with proposal preparation to include, but not be limited to, RFP review, completion of representations and certifications, and price proposal support. Assist with supporting functional departments in response to RFPs, including the centralization and standardization of commonly requested information for easy retrieval and inclusion. When appropriate, work with Company counsel on challenging legal agreement reviews to ensure the company’s best interests are considered in all negotiations. Performs ongoing customer contract reviews and manages renewals that require amendments. Assist the Finance team with the administration and communication of pricing increases. Establish good working relationships with internal and external stakeholders. Stay current with industry trends, legal developments, and best practices related to contract management. WHAT DO YOU NEED? Bachelor’s degree required with a concentration in law, business, finance, or a related field. Minimum five years of contract management and/or administration experience. Proficient understanding of legal and contracting terminology, with the ability to interpret and apply complex contract language. The ability to efficiently organize documentation and an overall high level of attention to detail are a must. Must be highly responsive and able to communicate in an effective and professional manner. High level of proficiency with Microsoft Office Suite (Word and Excel) and Salesforce CRM. Ability to multitask and work effectively with minimal supervision in a fast-paced professional team environment. Capable of handling confidential information professionally and ethically. WHAT SETS YOU APART? Master’s degree Experience administering contracts in the Healthcare or Clinical Research industry Prior experience with using Salesforce CPQ software and/or Revenue Cloud, or implementing a similar CPQ software Prior experience with managing process improvements and transitioning contracting strategy from a highly manual, written process to an automated click-through process utilizing MSAs and Order Forms WHAT IS IN IT FOR YOU? The company sponsors health insurance, long-term disability, and life policy Unlimited Paid Time Off 10 paid Holidays Paid Parental Leave Work Anniversary Bonus Participation in the Employee of the Quarter Program Monthly $100 Connectivity Stipend Reimbursement RealTime matches employee 401K contributions at 100% of the first 3% invested and 50% of the next 2% invested. All successful candidates must complete and pass reference and background checks. The desired salary must be indicated for the application to be considered. The pay rate is commensurate with experience and is determined on an individual basis after an interview has occurred. Equal Opportunity Employer – RealTime eClinical Solutions strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including employment. Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility. Thank you for your interest in RealTime eClinical Solutions.