Contracting Assistant

Requisition ID: 3527 Department: Contracting Work Type: Hybrid Application Close Date: 5th of July At Intrepid Travel we exist to inspire, create, share and lead the best travel experiences ever – for both people and the planet. We've been creating positive change through the joy of travel since 1989, and we’re proud to be a certified B Corp with 1000s of experiences in over 100 countries. At Intrepid Travel we exist to inspire, create, share and lead the best travel experiences ever – for both people and the planet. We've been creating positive change through the joy of travel since 1989, and we’re proud to be a certified B Corp with 1000s of experiences in over 100 countries. The world needs more Intrepid people: Join our team and help keep our supplier partnerships, contracting processes, and operational details running smoothly. The Contracting Assistant is responsible for providing comprehensive administrative and operational support to the Peru and Bolivia Contracting team, ensuring the accurate registration, validation, maintenance, and follow-up of supplier information, rates, contractual documentation, and internal processes. This role is also responsible for maintaining up-to-date databases, document repositories, and tracking tools, while supporting administrative, financial, and operational processes related to suppliers and internal stakeholders. Through these efforts, the Contracting Assistant contributes to the achievement of departmental objectives and the effective execution of contracting activities. This position reports to the Assistant Contracting Manager and collaborates with various departments to support the achievement of the company's objectives. This is a full-time permanent position, operating out of our office in Lima, Peru. Some of the experience you’ll bring with you may include: Experience in contracting areas and tourism service cost management. Experience in database management, updates, and document control. Proficiency in collaborative tools such as SharePoint, Teams, and internal systems. Strong organizational skills and ability to manage and follow up on multiple tasks simultaneously. Ability to communicate in both Spanish and English at a basic level. You’ll have excellent negotiation skills and interpersonal skills across a variety of cultures. Your organizational skills and attention to detail will be the catalyst to your success in this role. Most importantly, you’ll ensure every day you approach work by sharing in Intrepid’s core values of ambitious, together, impactful and real. The world needs more Intrepid people: Join our team and help keep our supplier partnerships, contracting processes, and operational details running smoothly. The Contracting Assistant is responsible for providing comprehensive administrative and operational support to the Peru and Bolivia Contracting team, ensuring the accurate registration, validation, maintenance, and follow-up of supplier information, rates, contractual documentation, and internal processes. This role is also responsible for maintaining up-to-date databases, document repositories, and tracking tools, while supporting administrative, financial, and operational processes related to suppliers and internal stakeholders. Through these efforts, the Contracting Assistant contributes to the achievement of departmental objectives and the effective execution of contracting activities. This position reports to the Assistant Contracting Manager and collaborates with various departments to support the achievement of the company's objectives. This is a full-time permanent position, operating out of our office in Lima, Peru. Some of the experience you’ll bring with you may include: Experience in contracting areas and tourism service cost management. Experience in database management, updates, and document control. Proficiency in collaborative tools such as SharePoint, Teams, and internal systems. Strong organizational skills and ability to manage and follow up on multiple tasks simultaneously. Ability to communicate in both Spanish and English at a basic level. You’ll have excellent negotiation skills and interpersonal skills across a variety of cultures. Your organizational skills and attention to detail will be the catalyst to your success in this role. Most importantly, you’ll ensure every day you approach work by sharing in Intrepid’s core values of ambitious, together, impactful and real. Our people reflect the diversity of our customers and the communities we visit: Intrepid is made up of 71 nationalities in over 30 countries, and we recognise that diversity makes us a stronger business. We support a culture where people can be themselves and encourage applications from people of all backgrounds. Including First Nations People, LGBTQI+ people, those living with a disability, or from disadvantaged backgrounds, and all people from different ethnicities, races, and religions. Rewarding and developing our people is important to us, some of our work perks include: Flexible work arrangements, work-from-home and the ability to 'work from anywhere' 4 weeks a year A free Intrepid trip every year, plus generous discounts for families, and close friends 5 extra days of leave a year for use on Intrepid trips A minimum of 10 weeks paid parental leave for all parents, and other additional leave provisions. Access to e-learning platforms, professional development and mentor programs 20 hours of volunteer leave every year to use on causes most important to you Employee Assistance Program, a 24/7 service that offers counselling for you and your family We are Real. Together. Ambitious. Impactful. These are our values and to us they're more than just words, they are the pillars of our success and every day it's our people and the work they do that bring them to life. Our people reflect the diversity of our customers and the communities we visit: Intrepid is made up of 71 nationalities in over 30 countries, and we recognise that diversity makes us a stronger business. We support a culture where people can be themselves and encourage applications from people of all backgrounds. Including First Nations People, LGBTQI+ people, those living with a disability, or from disadvantaged backgrounds, and all people from different ethnicities, races, and religions. Rewarding and developing our people is important to us, some of our work perks include: Flexible work arrangements, work-from-home and the ability to 'work from anywhere' 4 weeks a year A free Intrepid trip every year, plus generous discounts for families, and close friends 5 extra days of leave a year for use on Intrepid trips A minimum of 10 weeks paid parental leave for all parents, and other additional leave provisions. Access to e-learning platforms, professional development and mentor programs 20 hours of volunteer leave every year to use on causes most important to you Employee Assistance Program, a 24/7 service that offers counselling for you and your family We are Real. Together. Ambitious. Impactful. These are our values and to us they're more than just words, they are the pillars of our success and every day it's our people and the work they do that bring them to life. We aim to ensure diversity, equity, and inclusion stay part of our recruitment process. If you require any reasonable adjustment to participate in the recruitment process, please contact us at [email protected] with your name, location, and the adjustments you require, we will then be in touch to support your application. We aim to ensure diversity, equity, and inclusion stay part of our recruitment process. If you require any reasonable adjustment to participate in the recruitment process, please contact us at [email protected] with your name, location, and the adjustments you require, we will then be in touch to support your application. Application Close Date: 5th of July