Contractor

Role Overview A detail-oriented and highly organized Contractor to manage the end-to-end Background Verification (BGV) process and Day 1 onboarding coordination for new hires. This role is critical in ensuring a smooth, compliant, and timely transition for candidates from offer acceptance through their first day, while also handling vendor invoicing and documentation related to verification services. Key Responsibilities 1. Background Verification (BGV) Management Own the end-to-end background verification process for all new hires, from initiation to closure. Coordinate with third-party BGV vendors/agencies to initiate checks (employment history, education, address, criminal record, reference checks, etc.). Track verification status across all active cases and follow up proactively to avoid delays. Review and validate verification reports for accuracy and completeness, flag discrepancies, or red flags to HR. Liaise with candidates to collect required documents and resolve any verification queries or discrepancies. Maintain BGV trackers/dashboards and provide regular status updates to stakeholders. Ensure compliance with company policy, data privacy regulations, and applicable local laws throughout the verification process. Invoicing & Vendor Management Manage invoicing related to background verification vendors, including reviewing invoices for accuracy against services rendered. Reconcile vendor invoices with verification volumes and raise discrepancies as needed. Coordinate with Finance/Procurement for timely invoice processing, approvals, and payments. 2. Day 1 Onboarding Coordination Manage end-to-end coordination for new hire Day 1 onboarding, ensuring a seamless candidate experience. Liaise with IT, Facilities, HR, and hiring managers to ensure workstations, access, and logistics are ready ahead of the joining date. Coordinate joining kit, and pre-boarding documentation with candidates. Schedule and manage Day 1 induction sessions, welcome communications, and orientation logistics. Ensure all statutory and company-required documentation (ID proof, forms, agreements, etc.) is collected, verified, and filed correctly. Serve as the primary point of contact for new hires on their first day, addressing questions and resolving onboarding issues in real time. Documentation & Reporting Maintain accurate, organized, and audit-ready records for both BGV and onboarding processes. Prepare periodic reports/dashboards on BGV turnaround times, pending cases, and onboarding completion rates. Ensure all documentation complies with data protection and company retention policies. Required Skills & Qualifications Prior experience in HR operations, background verification, or onboarding coordination (2+ years preferred). Strong understanding of BGV processes and vendor coordination. Experience handling vendor invoicing, reconciliation, or basic finance coordination is a plus. Excellent organizational skills with the ability to manage multiple candidate cases simultaneously. Strong communication skills, both written and verbal, for candidate- and stakeholder-facing interactions. High attention to detail and comfort working with sensitive/confidential information. Proficiency with MS Office (Word, Excel, power point etc) ; familiarity with HRIS or BGV platforms is an advantage. Ability to work independently and manage deadlines in a fast-paced environment.