Court Services Specialist

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work. Job Summary The Court Services Specialist is an integral member of the litigation docket team, primarily responsible for managing the filing and docketing of court-related documents. This position supports the firm's attorneys and professional staff by ensuring that all legal documents are handled with the utmost precision and adherence to court deadlines. The Specialist works closely with docket staff and legal teams to review court filings, monitor rules and procedures, and update the docket database with relevant information. The Specialist also provides comprehensive administrative and filing support, assists in departmental initiatives, special projects, and handles a variety of docketing and calendaring tasks. Job Responsibilities Assist docket department and case teams with service and filing of court documents in Federal, State and Appellate Courts. Handle the filing of legal documents with various courts and agencies, including pleadings, motions, and other court submissions. Ensure compliance with all court rules and procedures for document submission. Coordinate with the docket team to maintain and update the firm's docket system to keep track of court deadlines, hearing dates, and filing schedules. Ensure all deadlines are met by coordinating with the legal team. Act as a point of contact with court clerks/administrative offices to confirm rules and procedures and facilitate the efficient processing and retrieval of documents. Review documents to ensure compliance with local rules. Organize and maintain electronic and physical files in accordance with the firm's document management procedures and confidentiality standards. Provide assistance to attorneys and case teams with gathering information related to case filings and courtroom procedures as needed. Assist with general office duties including data entry, managing correspondence, and providing information to case teams about case status and court procedures. Research and/or monitor cases with the use of various online resources and provide court filing and service information. Respond promptly and professionally to information requests from attorneys and professional staff regarding docketed dates, agency and court rules and procedures. Generate calendar reports and queries for case teams based upon standard procedures and generate custom docket reports and queries as requested and directed. Assist with other projects as assigned or requested. Knowledge, Skills and Abilities Previous experience in a law firm or legal department, particularly in a role involving court filings and/or docket management, is strongly preferred. Strong familiarity with litigation filing procedures. General working knowledge of state and federal court procedure, and ability to navigate jurisdictional bodies of rules and procedures as needed. Proficiency in utilizing docketing software (i.e., CompuLaw, CourtAlert) for calendaring and reporting is preferred. Knowledge of various court websites, docket searching and document retrieval databases (PACER, Lexis/Nexis, Westlaw, File & Serve Express etc.). Strong knowledge of federal and state e-filing procedures and technologies. Proficient with Microsoft Office suite applications. Strong attention to detail and ability to prioritize tasks in a high-pressure environment. Excellent communication, time management and organizational skills. Strong collaborative skills and flexibility to adapt to changing department procedures when necessary. Strong communication, problem-solving and service skills. Available to work overtime and/or do limited business travel. Education An undergraduate degree is required. Equivalent training and legal experience may substitute for education. Paralegal certification is preferred. Experience The position requires a minimum of two (2) years of professional experience during which knowledge, skills and abilities relevant to the position were attained. Pay Range $63,000 - $87,000 Most US office locations $69,000 - $95,000 NY & SF Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors. Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice EOE m/f/d/v Crowell & Moring LLP participates in the E-Verify program.