Data & Systems Coordinator

Youth ERA is an Oregon-based non-profit that creates lasting positive change in the lives of young people and the systems that serve them. By uniting a diverse collective of young adults and organizations around innovative solutions, Youth Era impacts thousands each year. The work we do is fueled by a deep sense of dedication to our staff, the young people we serve, and the system partners we collaborate with, who give their time and voices to empower young lives and improve our communities. Every day, our team creates positive change in countless ways. Whether we're providing one-on-one support to a young person in need, developing programs and resources that help young people thrive, or working with system partners to create change at a broader level, we're driven by our mission to empower and uplift the next generation. Join us and be part of the change! Our Benefits * We offer 100% employer-paid comprehensive medical, dental, and vision group health insurance. * Enjoy 12 paid holidays, including your birthday! * Take advantage of our 403b retirement plan. * Access our employee assistance program. * Generous paid time off plan. * Professional development assistance. Are you passionate about helping your peers overcome their mental health and life challenges? Do you have firsthand experience with mental health, addiction/recovery, incarceration/juvenile justice, Oregon Youth Authority, foster care, education, or LGBTQ+ communities? If so, we want YOU to join our team at Youth Era! We strongly encourage applicants to provide a cover letter as it allows them to showcase their personality, passion, and specific qualifications for the position they are applying for. Research shows that women and BIPOC individuals are often hesitant to apply for positions unless they feel confident they can fulfill every task outlined in the job description. At our organization, our priority is to find the most qualified candidate for the job. We recognize the value of diverse experiences and perspectives, and we're committed to considering any equivalent combination of knowledge, skills, education, and experience. DATA & SYSTEMS COORDINATOR JOB DESCRIPTION We're looking for someone who loves building the systems and tools that make good work possible behind the scenes. You'll be the person who knows exactly how the project is doing, who spots a gap before it becomes a problem, and who builds the resources that help rural organizations succeed at bringing on peer support staff. If that's you, we'd love to hear from you. You'll report to the Learning & Development Director and help make sure Youth Era's rural peer workforce project runs on solid ground. You'll build the tools and criteria that help rural organizations get ready to bring on peer support staff, keep track of how the project is doing over time, and step in to support partner conversations. You'll work closely with the Rural Outreach & Training Consultant to map and prioritize rural partner organizations, track project outcomes, and build tools that help organizations successfully employ and retain Peer Support Specialists (PSS) and Youth Support Specialists (YSS). You'll also deliver hands-on technical assistance, workforce readiness support, onboarding, and implementation coaching directly to rural host sites, with a regional focus on Southern Oregon, based out of Grants Pass. This is a hybrid remote position. You'll travel to rural host sites across Southern and Frontier Oregon on a monthly basis with some overnight stays. We strongly encourage applicants to provide a cover letter as it allows them to showcase their personality, passion, and specific qualifications for the position they are applying for. Research shows that women and BIPOC individuals are often hesitant to apply for positions unless they feel confident they can fulfill every task outlined in the job description. At our organization, our priority is to find the most qualified candidate for the job. We recognize the value of diverse experiences and perspectives, and we're committed to considering any equivalent combination of knowledge, skills, education, and experience. POSITION SUMMARY: Position Title: Data & Systems Coordinator Compensation: $25-26 / Hourly Offered Benefits: Medical, Vision, Dental, Sick-time, and Vacation-time Work Schedule: 40 hrs/wk (hours vary) Position Type: Full-time 1.0 FTE Location: Hybrid Remote -Oregon; Main Office located in Eugene, OR Travel Required: Yes (mileage reimbursed) Supervisor: Learning & Development Director Please review our full job description below and if you’re ready to make a meaningful impact in the lives of young people and contribute to a compassionate, youth-centered organization, we’d love to hear from you. Apply today and join us in empowering youth in our community. CORE RESPONSIBILITIES: Systems & Tools Development Build and maintain organizational readiness criteria and technical assistance toolkit Create and organize digital materials, guides, and resources Update toolkit materials as the readiness model evolves Build and maintain tracking tools and templates used across the project Partner Mapping & Barrier Assessment Build and maintain a partner map across all priority counties Participate in barrier assessment conversations with rural organizations Serve as a point of contact for ongoing partner feedback and questions Document barrier patterns for the team Data Tracking & Quality Maintain monthly data on recruitment, organizational development, and retention Track certified peer employment status at 3, 6, and 9 months post-certification Analyze trends and patterns in project data to inform strategy and risk management Flag data gaps and support quarterly quality improvement reviews Project Coordination Coordinate timelines and deliverables across multiple internal stakeholders Maintain the reporting calendar and proactively flag upcoming deadlines Track outstanding action items from quarterly reviews through to completion Keep project documentation organized and accessible across the life of the grant Reporting & Sustainability Document rural peer compensation patterns for future advocacy Support required reporting Prepare data for recurring reviews and meetings General Expectations Attend weekly staff meetings Communicate regularly with your supervisor Track expenses and mileage using Youth Era-approved systems Record hours worked using Youth Era-approved systems Comply with current policies in the Youth Era Employee Handbook Take on other duties as needed REQUIREMENTS: Strong project management skills, including the ability to manage timelines, deliverables, and multiple moving parts at once Strong organizational and data management skills: comfortable building and maintaining tracking tools, spreadsheets, or databases The ability to take information and communicate it clearly to others Understanding of peer support or behavioral health workforce development Willingness to travel occasionally for partner mapping conversations, organizational site visits, or events A valid driver's license, reliable vehicle, and car insurance The ability to build trust and rapport with rural partner organizations Strong written and verbal communication skills A trauma-informed, strengths-based, culturally responsive, peer-centered approach to the work PROFESSIONAL COMPETENCIES: Strong attention to detail and follow-through Comfort coordinating across multiple roles and departments to keep deliverables on track The ability to spot patterns and flag problems preemptively A strong understanding of the peer role Respect for rural communities and local knowledge Confidence contributing to partner conversations Strong time management skills Comfort with computers, Google Workspace, virtual meeting tools, and data tracking systems PREFERRED QUALIFICATIONS: Experience with Medicaid billing pathways, Traditional Health Worker (THW) or peer certification requirements Experience with data or tracking systems such as HMIS, Fidelity EHR, or similar platforms Experience building training materials or organizational readiness toolkits Experience with grant reporting or outcome tracking Experience providing technical assistance, coaching, or consultation to community organizations